Memorandum #104 - Establishing Community College of Philadelphia Awards and Scholarships

Revised: January 13, 2010
Original Number: 123
Original Date of Issue: October 2, 1984

The Board of Trustees of Community College of Philadelphia approved the following policy at their August 2, 1984 meeting:

The Board of Trustees of Community College of Philadelphia supports commitment to community college education through the development of a viable student award and scholarship program. Individual, organization and corporate donors are invited to establish awards or scholarships in accordance with applicable College policies, for student use at Community College of Philadelphia or for use by Community College of Philadelphia students upon their transferring to other colleges and universities.

The College’s scholarship and awards program is administered by the Community College of Philadelphia Foundation.  Funds accepted by the College are to be received and deposited into a restricted scholarship fund held by the Community College of Philadelphia Foundation.  Funds will be disbursed in accordance with donors' wishes and applicable Foundation policies.

Any individual or organization seeking to establish an award or scholarship using the name of or under the auspices of the College must submit a proposal to the Office of Institutional Advancement for consideration.  Only those awards and scholarships formally accepted by the Foundation Board of Directors can be considered official scholarships of Community College of Philadelphia.

Procedures:

• Interested parties/individuals should contact the Office of Institutional Advancement to discuss the establishment of a scholarship or award.
• The Vice President for Institutional Advancement, acting on behalf of the College Foundation as its Executive Director, will review all requests and make recommendations to the Foundation Board of Directors.
• The Office of Institutional Advancement will work with the donor to ensure that the donor’s wishes are followed.  Institutional Advancement will draft all documentation required for proper administration of the scholarship program, including, but not limited to, an endowment agreement (if applicable), scholarship/award eligibility criteria, application, timeline for selection and award, etc.
• If an individual or organization after whom a scholarship has been named comes into disrepute with the College, Foundation or in the community-at-large, the President may recommend to the Foundation Board of Directors and then to the Board of Trustees that the use of the name be discontinued.