Memorandum #253 Leaves of Absence for Administrative Personnel Called for Temporary Military Active Duty

Revised: August 22, 2003

At its meeting on October 4, 1973, the Board of Trustees updated its policy with respect to leaves of absence for administrative personnel called for temporary military active duty.  The policy is outlined below.  The Office of Human Resources can answer specific questions regarding the Policy.

Annual Training Duty

An employee who is an active member of a reserve organization of the United States Army, Navy, Marine Corps, Air Force or Coast Guard or of a National Guard unit will be granted a leave of absence for temporary active annual training when such training is obligatory to maintain active status and eligibility for promotion in his reserve organization.

An employee must request such a leave of absence, in writing, as early as possible, but not later than two weeks prior to the start of his military duty.

An employee may elect to use accrued vacation for temporary active military service.  An employee who so elects will receive regular vacation pay for the period of service.  In this event, the employee will receive no additional remuneration.

An employee who does not elect to use his or her vacation, or who is not entitled to vacation and who as a member of a military reserve organization is required to perform temporary active training duty will be granted a leave of absence with pay as provided below for a period not to exceed ten (10) working days.

College pay during the leave will be an amount which when added to the remuneration received by the employee from the government, either federal or state or both, will equal, but not exceed, the regular pay he  or she would receive from the College for such period of absence.

Remuneration from the government is defined as base pay, plus allowances for longevity, ratings, special qualifications, and quarters allowances for family or dependents for which the employee is eligible and receives.

Emergency Duty

In the event of being called for temporary emergency duty as a member of the National Guard or other reserve unit, for such occurrences as fire, flood, earthquake and civil disorder, the Executive Committee of the Board of Trustees has the authority to grant limited leaves of absence to involved employees and in such event to compensate them in accordance with the principles set forth in the paragraphs above.