Memorandum #13 Course Registration (Effective Sept. 1, 2023)

Revised: May 4, 2023
Effective: Fall, 2023
Original Number: 120
Original Date of Issue: April 5, 1983
Policyholder: Executive Director of Enrollment Operations and Compliance

The College seeks to maintain the integrity of the academic experience. The timetable for registration provides the structure for students to request entrance to courses, which are in progress at the beginning of each term, so that there is minimal interference with instructional activities. Adjusting course registration (adding or dropping courses) within a defined period extending beyond the start of classes provides students flexibility in their plan of study with minimal impact to course performance.

Students may add or drop courses within that term, without additional approval, during the following periods:

• Through the end of the first seven calendar days from the start of a 15-week term
• Through the end of the first five calendar days from the start of a 10-week term
• Through the end of the first two calendar days of class from the start of a term that is seven weeks or shorter

After the periods listed above have ended, enrolled students may only register for additional courses with the joint and written consent of the course instructor(s). No course may be added after the second week of classes in a 15-week term or after the first week of classes in a term shorter than 15 weeks.

Tuition and fees for each semester or term are due as set forth on the College’s payment deadlines webpage. When registering for courses after the start of the term, payment for those courses is due the day the student registers. Students who withdraw from a course shorter than 15 weeks after the periods listed above have ended will be responsible for 50% of the tuition and fees associated with the course from which they have withdrawn. Students who withdraw from a 15-week course during the second week of the term will be responsible for 20% of the tuition and fees associated with the course from which they have withdrawn. Students who withdraw from a 15-week course during the third week of the term will be responsible for 40% of the tuition and fees associated with the course from which they have withdrawn. Students who withdraw from a course after the third week will be responsible for 100% of the tuition and fees associated with the course from which they have withdrawn. See table below for further clarification:

Tuition and Fee Charges by Point of Withdrawal
Term Length	Add/Drop Period	During Add/Drop	End of Add/Drop to End of Second Week	Third Week	After Third Week
15 Weeks	7 Days	0%	20%	40%	100%
10 Weeks	5 Days	0%	50%	50%	100%
7 Weeks or Less	Two Days	0%	50%	50%	100%

Please Note:

• Acceptance of any missed assignments prior to a student’s enrollment in a course will be at the discretion of the instructor
• Students on Academic probation are eligible for late registration. However, they are subject to College Policy Memorandum No. 8: Academic Standards and Progress Policy, which requires them to meet with a counselor

Refunds for Dropped Classes

To be eligible for any refund, the student must officially drop from the course or courses (no show withdrawals are not eligible). A refund for drop will not be issued that is greater than 100% of tuition and refundable fees minus any non-refundable fees and required deposits. In accordance with federal student aid regulations, any student who receives federal financial aid and withdraws before completing 60% of the term will have all or a portion of that aid returned to the federal fund before any refund is issued.

Refunds of eligible payments will be made according to the following schedule:

• Students that drop prior to the start of a term will be eligible for a refund of 100% of tuition and refundable fees minus any required deposits
• Students who drop all of their courses during the Add/Drop period will be eligible for a refund of 100% of tuition and refundable fees minus any non-refundable fees and required deposits
  • Through the end of the first seven days of a 15-week term
  • Through the end of the first five days of a 10-week term
  • Through the end of the first two days of class for a term that is seven weeks or shorter
• Additional partial refunds will be made in accordance with the table above minus any financial aid that is required to be returned, any non-refundable fees and required deposits.

Memorandum #13 Adding Courses After Start of Term (through Aug. 31, 2023)

Revised: March 14, 2018
Original Number: 120
Original Date of Issue: April 5, 1983

The College seeks to maintain the integrity of the academic experience. The timetable for registration provides the structure for students to request entrance to courses, which are in progress at the beginning of each term, so that there is minimal interference with instructional activities.

The policy for adding courses after the term has begin is:

In-person Courses for Parts of Terms 10 weeks or greater, where courses meet more than one day per week

If a course has met once, no approval is needed.

If a course has met for two class periods, then the written approval of the instructor is required to add a course prior to the third class session.

If a course has met for three to four class periods, then the written approval of the instructor and the respective department head (or designee) is required to add a course.

If a course has met for five or more class periods, then the written approval of the instructor, the respective department head and the respective division dean (or designee) is required to add a course.

Number of Times Course Has Met	Approval Required by:
One	No Approval Needed
Two	Instructor
Three to Four	Instructor, Department Head
Five or More	Instructor, Department Head, Dean

In-person Courses for Parts of Terms 7 weeks or less

If a course has met for one class period, then written approval of the instructor is required to add a course.

If a course has met for two class periods, then written approval of the instructor,and the respective department head (or designee) is required to add a course.

If a course has met for three or more class periods, then written approval of the instructor, the respective department head and the respective division dean (or designee) is required to add a course.

Number of Times Course Has Met	Approval Required by:
One	Instructor
Two	Instructor, Department Head
Three or More	Instructor, Department Head, Dean

In-person for One Day per Week Courses

For any term at the College (e.g., 7, 10, 15 week terms), for one day per week courses, if a course has met for one class period, but not two, the written approval of the instructor is required to add a course.

If a course has met for two class periods, then written approval of the instructor and the respective department head (or designee) is required to add a course.

If a course has met for three or more class periods, then written approval of the instructor, the respective department head and the respective division dean (or designee) is required to add a course.

Number of Times Course Has Met	Approval Required by:
One	Instructor
Two	Instructor, Department Head
Three or More	Instructor, Department Head, Dean

Hybrid and Online Courses

In the case of hybrids and fully online courses, approval is not required to add a course on the first two college business days from the start of the term.

The instructor's written approval is required to add a course on the third and fourth business days from the start of the term. 

The instructor's written approval and the respective department head's approval is required to add a course on the fifth and sixth business day from the start of the term.

If a course has met for seven or more business days, then the written approval of the instructor, the respective department head and the respective division dean (or designee) is required to add a course.

College Business Days from the Start of the Term	Approval Required by:
First and Second	No approval needed
Third and Fourth	Instructor
Fifth and Sixth	Instructor, Department Head
Seven or More	Instructor, Department Head, Dean

Notes:

For any hybrids and fully online courses that are 7 weeks or less, once the term begins, instructor, department head and respective division dean (or designee) is required to add a course.

For the Winter term only, once the term begins, instructor and the respective division dean (or designee) is required to add a course.