Faculty Semester Information

Fall 2022 Information for Faculty

Calendar

It is important to know the details of the calendar every semester.  Please review the College calendar in the 2022-2023 Catalog to find out about important dates and deadlines.  Please be aware that changes may be made to the calendar throughout the semester.

Please note that College closings and alerts are always posted @CCPedu on Twitter and on the College’s homepage.

Syllabi

Every student is entitled to a syllabus for each course.  Each syllabus must have basic information that will help students understand the expected student learning outcomes, class policies and procedures including attendance expectations, and how they will be evaluated.  A syllabus that meets ADA accessibility standards must be uploaded to all Canvas courses using the Syllabus tool link to meet Title III compliance.  For online courses, the syllabus must also be loaded to the CCP Syllabus tool link in Canvas to make the syllabus publicly available according to Memorandum 14.  Some departments have specific requirements for syllabi.  If your department does not have requirements, guidelines are available at the at the Office of Curriculum Development web page. A copy of your syllabus must be turned in to the Department Head at the start of the semester.  Having syllabi available electronically, among other reasons, means that the institution can produce them for student transfer or for mandated external reviews. 

Resources to support fostering an educational environment that is inclusive of and accessible to the diverse populations served by the College can be found here.

Classroom Assignments

Please be aware that there is a procedure in place to change classroom assignments for those classes meeting on campus.  If you need to request a classroom change, complete the online room change request form that is available online.

Please note that changes may only be made from one room type to another (General Purpose Classroom to Instructor Tech Classroom; Instructor Tech Classroom to Student Tech Classroom).  Instructor Tech Classrooms are classrooms with a Smart Podium, Smart Board - ClearTouch, Electronic Cart, or Touch-Enabled Flat Panel Display.  If you need an ADA accommodation, please contact Leila Lawrence ( ), Diversity Compliance Officer/Title IX Coordinator, Office of Diversity and Equity.

Grade Information

The grading system at Community College of Philadelphia is a letter system with associated quality points, which are used to compute cumulative grade point averages.  The Policy on Academic Standards and Progress (Memorandum #8) contains information on grades that can be assigned.

Incomplete course work:  An "I" on a student's grade report indicates that the student has not completed all the requirements for a grade in the course.  The instructor will inform the student of all work to be completed and the date that it is due.  An incomplete grade (“I”) becomes a failing grade (“F”) if the work is not completed within six weeks from the end of the final exam period in which the “I” grade was assigned.

Fall 2022 “I” to “F” deadline dates are as follows:

Term Code

Description

“I” to “F” Deadline Date

15A 15-week – Main Campus, Regional Centers, and Online Learning 1/28/2023
10A 10-week – Main Campus, Regional Centers, and Online Learning 1/28/2023
7A 7-week Accelerated Classes 11/29/2022
7B 7-week Accelerated Classes 1/24/2023

Note: Mid-term and final grades will be available to students on the Enrollment Services channel in MyCCP; under the Employee tab, Faculty and Advising Services channel, select Attendance and Grade Report Submission Periods to see 20 percent, mid-term/50 percent and final grade due dates.  Paper grade reports are mailed upon request.

Make-up Exams

Assessment of student learning is a critical part of teaching, and test-taking is an integral part of that assessment.  Faculty have tried, and continue to try, a variety of methods to accommodate students who have a valid reason for missing an exam.  Faculty should strive to manage the process taking into consideration the equitable and ethical treatment of students and the demands of the students’ schedules.  Faculty should consider and include a make-up policy in their syllabi and students should review such policies or speak with an instructor about make-up exams or assignments should the need arise.

Final Exams

Final exam week for Fall 2022 is scheduled for Monday, December 12, through Saturday, December 17.  Faculty are required to use the final exam week for activities such as giving an exam, teaching or reviewing additional material, or meeting virtually with students to review their performance.  Some departments have policies and procedures related to final exam week that must be observed. 

Final exam grades must be turned in on time.  The deadline for faculty submission of grades for Fall 2022 (15-week and 10-week terms) is Monday, December 19.  Failure to follow the timeframe for submission of final grades hurts students trying to complete registration for the following semester.

Students have the right to appeal final grades.  In the past, some faculty have destroyed the exams and papers that document student performance, making it difficult to validate the accuracy of the grade. Faculty must maintain student information for at least the following Fall or Spring semester, although it is recommended that faculty maintain student work and grade records for a minimum of five years since this may also be needed for assessment purposes.  This includes communications about student work.  If you return the materials to the student, the student is responsible for maintaining the documentation.  If an appeal is in process, you may need to keep the information longer.  Please review the information in the Student Handbook related to grade appeals if you need additional information about the appeal process.

Use of Banner for Class Lists, Attendance and Grades

All faculty will need to use Banner for at least the following tasks:

  • printing a class list;
  • documenting attendance at the census point (20% report); 
  • documenting mid-term academic progress (50% report); and
  • recording student grades.

Financial aid policies and procedures make it imperative that the census attendance reports are completed on time.  Failure to do so has a profoundly negative impact on students seeking financial aid. You can find information on attendance and grade submission in MyCCP under the Employee tab, Faculty and Advising Services channel; select Attendance and Grade Report Submission Periods to ses 20 percent, mid-term/50 percent and final grade due dates. 

Enrollment Guide

The Enrollment Guide provides important information such as semester dates, refund periods, withdrawal dates, registration information, payment deadlines and payment plan options. You can access the Fall 2022 Enrollment Guide online .

Student Handbook

This publication includes many of the policies and procedures that govern student life, including the Student Code of Conduct and Student Appeals Procedure. You can access the Student Handbook online.

Pride Portal

Pride Portal is CCP's "one stop hub for campus engagement" provided by the Division of Student Development featuring a comprehensive events calendar (and mobile app) and suite of management tools for student organizations and campus departments.  Visit PridePortal.ccp.edu to learn more or contact to request a page for your office, department or division to better engage with your students.  To access  helpful training videos and support services to best manage your Pride Portal page(s), review this Resource Guide and the links here.

College Policies

Click here for a link to all College policies.

Starfish Connect

Starfish Connect is designed to connect faculty, students, and staff to support student academic success.  Faculty can provide students with timely feedback by completing Starfish Progress Surveys at both the 20 percent and 50 percent points of the term which provides an opportunity to raise flags to alert students to concerns about their course performance. The goal of raising flags is to nudge a student to take an action(s) that will get them back on track in their course, and to get the support to develop a plan for recovery and successful course completion. Progress surveys also offer faculty the opportunity to raise Kudos as a way to give positive reinforcement to students who are doing well in courses.

Instructors may also use Starfish Connect to direct students to campus services by making referrals to a variety of campus resources.

To access Starfish Connect, log into MyCCP and click “Starfish Connect” on the MyCCP Launchpad. 

Resource information for faculty can be found by clicking here.  For assistance with Starfish Connect, email questions to or contact Lynne Sutherland at .

Guided Pathways

As described in “The City’s College:  Impact 2025,” the Community College of Philadelphia has made focusing on student success a fundamental priority for the College and its stakeholders.  While the College had instituted numerous student success initiatives prior to its Guided Pathways work, Guided Pathways has been a full-scale transformation of redesigned programs and support services.  The College has made significant enhancements to several areas to better support students, including curriculum mapping, proactive advising, early alerts and student monitoring, developmental education, intake/onboarding processes, placement, and first-year experience courses.  Work on Guided Pathways has been integrated throughout the College's practices, with efforts still going forward as part of the College's commitment to student success.  Having been awarded a Title III grant in 2020, the College is able to further expand its work in enhancing holistic student supports already begun under Guided Pathways, including ensuring students are learning with additional resources for Pathway Communities and faculty professional development.  To learn more about the College’s efforts, access the Guided Pathways web page.

Middle States Reaccreditation

This year, the College will be engaged in the Middle States Commission on Higher Education (MSCHE) Self-Study reaccreditation process and will be hosting a site visit by a MSCHE eavluation team this spring.  The College has completed a comprehensive self-study review over the past two years which has contributed to a Self-Study report to be submitted to the Comission this fall.  In addition to reaccreditation, this Self-Study has provided an opportunity to engage in a careful analysis of our institutional priorities to ensure that we are in compliance with the MSCHE Standards of Accreditation and Requirements of Affiliation.  This Self-Study and a successful reaccreditation process is vital for the College.  If an institution is not accredited, students cannot access financial aid, credits may not be accepted at other institutions, students may not be able to attain licensure, and employers may be less likely to recognize degrees.

Leadership for this effort includes co-chairs:  Leila Lawrence, Diversity Compliance Officer/Title IX Coordinator; Dr. Stephanie Scordia, Associate Professor of English; and Danielle Liataud-Watkins, Special Assistant to the President.

There are seven standards for accreditation:  Mission and Goals; Ethics and Integrity; Design and Delivery of the Student Learning Experience; Support of the Student Experience; Educational Effectiveness Assessment; Planning, Resources and Institutional Improvement; and Governance, Leadership and Administration.  Each of the standards has a team of faculty/administrators headed by two Working Group Co-chairs, one faculty member and one member of administration, to engage in this critically important work. The role of faculty and staff this year is to familiarize themselves with the MSCHE standards, Self-Study document which will be shared this fall, and help the College to prepare for the Self-Study in the spring.

You can find information regarding the Middle States Accreditation here.  You can email with questions.

Technology Training

Check the Academic Technology website for information on Professional Development workshops online, in person, and to find resources and video guides.  You can also contact Kelvin Veale at to request assistance and schedule training opportunities for many technology tools, including Kaltura, Zoom and Canvas. 

Canvas

All courses, online, on-campus and hybrid, automatically get a Canvas course space.  Access to Canvas is through the MyCCP portal, enabling seamless access to all your major technology tools and allowing you to have just one password for Canvas, Zoom, email and Starfish.  If you have any questions or concerns about your online courses, please contact ; problems with logging in should go to .

Kaltura

Kaltura is a cloud-based video management system that stores, hosts and distributes videos, right from your Canvas course.  Video helps to increase student engagement and creativity, foster a sense of community, and improve learning outcomes. With instructional videos in Kaltura, faculty can easily view, record, manage, edit, search, share, convert and deliver high-quality video that is visible on any device, at any time.  

Faculty can upload videos as a resource which students must watch by embedding on a Canvas page or as a stand-alone Kaltura Mediaspace item.  You can add a Kaltura Media Assignment which requires students to submit videos for a grade. Kaltura is also available in discussion forums so video responses to discussion prompts can also be achieved by using Kaltura.

Classroom Technology

Our goal has always been for 100% of the classrooms, at all locations, to be technology-enabled, and we have achieved this.  All classrooms (except for Math) are being equipped with ClearTouch displays, as well as whiteboards, cameras and microphones, for easy recording or use of Zoom.  Information on using ClearTouch displays is on the Technology Classroom page, and training sessions are available.

StudioStation

Formerly known as One Button Studio, StudioStation, located in the Library and Learning Commons, is a quick, simple, and convenient solution for one-touch recording of high-quality video and audio presentations. Pressing one button takes the guesswork out of recording, storing, and sharing your video presentation.  You can reserve the StudioStation here.  

Zoom

Zoom videoconferencing is available to all faculty through single sign-on and through Canvas.  Look for training opportunities through Academic Technology and for best practices and tips for use on the Resources for Online Instruction page.

Online Exam Proctoring

The College provides access to two tools for proctoring online exams: Respondus Lockdown Browser and Respondus Monitor. These two products work in tandem and are now ready for your use.  Respondus Lockdown Browser is a custom browser that locks the testing environment within Canvas so that students are unable to print, copy, go to another URL, or access other applications on their computer or iPad.  Respondus Monitor builds on Lockdown Browser, using a student’s webcam and video analytics to discourage cheating during online exams. Monitor is an automated system which records the student taking the exam and alerts faculty to possible exam irregularities. A video explaining how Lockdown Browser and Monitor work together is at: Protecting the Integrity of Online Exams.

To learn more about these tools, please check the Online Proctoring for Faculty page. To inform your students about Lockdown Browser and Monitor, this page also includes suggested information to add to your syllabus. We also have a page of information for students at Online Proctoring for Students.  

Please note that some students might not have the necessary equipment to use Monitor. For example, a webcam is required. If you have questions or concerns after reviewing the links, please let us know at

New! Concourse Syllabus Tool

All syllabi must be posted in Canvas using the Syllabus tool to meet Title III compliance. However, syllabi for online courses must also be made publicly available according to Memorandum 14. To facilitate this, the College has added a new tool called Concourse. To make syllabi publicly available via Concourse, faculty upload their syllabi in the CCP Syllabus tool in Canvas in addition to loading it to the regular Syllabus tool in Canvas.

Concourse allows syllabi to be accessible from Coursefinder when a student searches for a course, and also to be posted to the website for syllabi maintained by Online Learning.  If you have questions about this tool or need assistance, please contact .

Coronavirus Information

Please visit myccp.online/coronavirus to review the Covid-19 Campus Safety Plan, Safety Expectations for Students, Guidelines for Enforcing Covid Safety Precautions, etc.

Service Hours

Both in-person and virtual services will be available for fall, and students can also access services through the Student Support Services site, as well as financial and community resources.  

Emergencies/Fire Drills

The College has an established emergency notification system called Send Word Now. This system enables fast and efficient dissemination of critical information to students, faculty and staff of the College community, including the Regional Centers. Faculty, staff and students at the College are automatically enrolled in Send Word Now. You will only be deleted from the system if your employment terminates or for adjunct faculty, you do not teach at the College for four consecutive terms. To review and/or update your information, log into MyCCP and within the Employee Tab under Administrative Forms and Links channel, click on Update Contact Information.

For information on campus security, emergency preparedness, public safety videos and more, visit the Department of Public Safety website.

In order to help you effectively plan around fire drills if you are meeting on campus, the current schedule for Fall 2022 is as follows:

Wednesday, September 14 – West and Pavilion Buildings
Friday, September 16 – Northeast Regional Center
Wednesday, October 19 – Winnet Student Life Building
Friday, October 21 – West Regional Center
Wednesday, November 9 – Mint and Bonnell Buildings
Friday, November 11 - CBI
Tuesday, December 6 - CATC
Wednesday, December 7 – Athletics Center

Please contact your Department Head, Division Dean or the Office of Academic and Student Success if you have questions or concerns.