Notice:

All Spring 2021 classes will be held online, and all admissions and student support services are available remotely. Visit the Virtual Student Resource Center to access the assistance you need.

Faculty Semester Information

Spring 2021 Information for Faculty

Calendar

It is important to know the details of the calendar every semester.  Please review the College calendar in the 2020-2021 Catalog to find out about important dates and deadlines.  Please be aware that changes may be made to the calendar throughout the semester.

Please note that College closings and alerts are always posted @CCPedu on Twitter and on the College’s homepage.

Syllabi

Every student is entitled to a syllabus for each course.  Each syllabus must have basic information that will help students understand the expected student learning outcomes, class policies and procedures and how they will be evaluated.  Some departments have specific requirements for syllabi.  If your department does not have requirements, guidelines are available at the at the Office of Curriculum Development web page. A copy of your syllabus must be turned in to the Department Head at the start of the semester.  Because we need to move toward electronic storage of syllabi, Academic and Student Success has set a goal of having every syllabus available in Canvas, our Learning Management System.  Having syllabi available electronically, among other reasons, means that the institution can produce them for student transfer or for mandated external reviews. 

Classroom Assignments

Although the majority of classes will be held online during the spring semeser, please be aware that there is a procedure in place to change classroom assignments for those classes meeting on campus.  If you need to request a classroom change, complete the online room change request form that is available online. Please note that we may not be able to accommodate individual preferences, since rooms may be assigned to classes or workshops that start later in the semester. If you need an ADA accommodation, please contact Leila Lawrence ( ), Diversity Compliance Officer/Title IX Coordinator, Office of Diversity and Equity.

Grade Information

“I” to “F” Deadline Dates: Incomplete course work – An incomplete grade becomes a failing grade (“F”) if the work is not completed within six weeks from the end of the final exam period in which the “I” grade was assigned.

Spring 2021 “I” to “F” deadline dates are as follows:

Term Code

Description

“I” to “F” Deadline Date

15A 15-week – Main Campus, Regional Centers, and Online Learning 6/17/2021
10A 10-week – Main Campus, Regional Centers, and Online Learning 6/17/2021
7A 7-week Accelerated Classes 4/12/2021
7B 7-week Accelerated Classes 6/7/2021

Note: Mid-term and final grades will be available to students on the Enrollment Services channel in MyCCP. Paper grade reports are mailed upon request.

Make-up Exams

Assessment of student learning is a critical part of teaching, and test-taking is an integral part of that assessment.  Faculty have tried, and continue to try, a variety of methods to accommodate students who have a valid reason for missing an exam.  Faculty should strive to manage the process taking into consideration the equitable and ethical treatment of students and the demands of the students’ schedules.

Final Exams

Faculty are required to use the final exam week for activities such as giving an exam, teaching or reviewing additional material, or meeting virtually with students to review their performance.  Some departments have policies and procedures related to final exam week that must be observed. 

Final exam grades must be turned in on time.  Failure to follow the timeframe for submission of final grades hurts students trying to complete registration for the following semester.

Students have the right to appeal final grades.  In the past, some faculty have destroyed the exams and papers that document student performance, making it difficult to validate the accuracy of the grade. Faculty must maintain student information for at least the following Fall or Spring semester.  This includes communications about student work.  If you return the materials to the student, the student is responsible for maintaining the documentation.  If an appeal is in process, you may need to keep the information longer.  Please review the information in the Student Handbook related to grade appeals if you need additional information about the appeal process.

Use of Banner for Class Lists, Attendance and Grades

All faculty will need to use Banner for at least the following tasks:

  • printing a class list;
  • documenting attendance at the census point (20% report, 50% report); and
  • recording student grades.

Financial aid policies and procedures make it imperative that the census attendance reports are completed on time.  Failure to do so has a profoundly negative impact on students seeking financial aid. You can find information on attendance and grade submission on the Records and Registration website.

Enrollment Guide

The Enrollment Guide provides important information such as semester dates, refund periods, withdrawal dates, registration information, payment deadlines and payment plan options. You can access the Spring 2021 Enrollment Guide online .

Student Handbook

This publication includes many of the policies and procedures that govern student life, including the Student Code of Conduct and Student Appeals Procedure. You can access the Student Handbook online.

Pride Portal

Pride Portal is CCP's powerful online campus engagement tool provided by the Division of Student Development.  This "one stop hub for campus engagement" helps promote and measure student involvement opportunities and gives student organizations the tools they need to manage their affairs more effectively, while gaining valuable insight into the true impact of co-curricular activities.  The system makes it easy for student and campus organizations to track roster membership, improve the overall administrative process, register students for events and keep a record of service hours, internships and other engagement efforts.  Pride Portal makes it easier for students to discover the myriad of programs happening on and off campus through a comprehensive events calendar – with an accompanying mobile app (Corq) – and to have a clear picture of how active they've been outside of the classroom over the course of each semester. By tracking this data, CCP will be able to see the activities and events that most engage students, and improve on those efforts.

Faculty and staff can have pages created for their offices, departments or divisions and are invited to learn about this tool, and how you can use it to engage with students and help you to achieve your own goals as well. Visit PridePortal.ccp.edu or contact Richard Kopp at to learn more or have a page created for your office/department/division.  To access  helpful training videos and support services to best manage your Pride Portal page(s), review this Resource Guide and the links here.

Starfish Connect

The College's academic early alert system, Starfish Connect, is a communication tool designed to connect faculty, students and staff in a way that supports student academic success. Through Starfish, instructors can provide important feedback to students by raising "flags," such as Attendance Concern or Missing/late assignments.  Positive feedback can also be given to students through kudos, such as Keep up the Good Work or Showing Improvement. Students can be more successful when direct faculty-student communication is combined with effective support from advisors, counselors and other staff on campus. Flags raised by faculty are monitored by several student support offices across campus so that timely intervention can be offered to students, helping them resolve any difficulties they are experiencing.  Instructors may also use Starfish Connect to direct students to campus services by making confidential referrals to any one of the following campus resources: Counseling, Advising, Financial Aid, Learning Lab, Single Stop, Women's Outreach and Advocacy Center, the Library, Career Connections, Office of Collegiate Recovery and the MarcDavid LGBTQ Center.  Starfish can also be used by faculty to set office hours and allow students to schedule appointments with them.  To access Starfish Connect, log into MyCCP and click “Starfish Connect” on the MyCCP Launchpad.

Resource information for faculty can be found by clicking here.  If you need assistance with Starfish Connect, you can email questions to or contact Lynne Sutherland at .

Guided Pathways

As described in “The City’s College:  Impact 2025,” the Community College of Philadelphia has made focusing on student success a fundamental priority for the College and its stakeholders.  While the College has instituted numerous student success initiatives in recent years, Guided Pathways is a full-scale transformation of redesigned programs and support services.  The College has made significant enhancements to several areas to better support students, including curriculum mapping, proactive advising, leveraging technology, developmental education, intake/onboarding processes (including placement), and first-year experience courses.  Work on Guided Pathways has been integrated throughout the College's practices, with efforts still going forward as part of the College's commitment to student success.  To learn more about the College’s efforts, access the Guided Pathways web page.

Technology Training

Check the Academic Technology website for information on Professional Development workshops online and to find resources and video guides.  You can also contact Kelvin Veale at to request assistance and schedule training opportunities for many technology tools, including Zoom and Canvas. 

Canvas

Given the extraordinary nature of this year, the CCP Canvas Learning Management System (LMS) will be the primary location for learning at Community College of Philadelphia for Spring 2021.  As of January 17, 2021, access to Canvas will be through the MyCCP portal, enabling seamless access to all your major technology tools and allowing you to have just one password for Canvas, Zoom, email and Starfish.  If you have any questions or concerns about your online courses, please contact ; problems with logging in should go to .

Zoom

Zoom videoconferencing is available to all faculty through single sign-on and through Canvas.  Look for training opportunities through Academic Technology and for best practices and tips for use on the Resources for Online Instruction page.

Online Exam Proctoring

The College provides access to two tools for proctoring online exams: Respondus Lockdown Browser and Respondus Monitor. These two products work in tandem and are now ready for your use.  Respondus Lockdown Browser is a custom browser that locks the testing environment within Canvas so that students are unable to print, copy, go to another URL, or access other applications on their computer or iPad.  Respondus Monitor builds on Lockdown Browser, using a student’s webcam and video analytics to discourage cheating during online exams. Monitor is an automated system, which records the student taking the exam and alerts faculty to possible exam irregularities. A video explaining how Lockdown Browser and Monitor work together is at: Protecting the Integrity of Online Exams.

To learn more about these tools, please check the Online Proctoring for Faculty page. To inform your students about Lockdown Browser and Monitor, this page also includes suggested information to add to your syllabus. We also have a page of information for students at Online Proctoring for Students.  

Please note that some students might not have the necessary equipment to use Monitor. For example, a webcam is required, and Chromebooks are not compatible. If necessary, faculty can arrange for students to borrow a laptop through the laptop loaner program

If you have questions or concerns after reviewing the links, please let us know at

Coronavirus Information

Please visit myccp.online/coronavirus to stay up to date about reporting a COVID-19 exposure, the College's Exposure Prevention, Preparedness and Response Plan, and FAQ's.

Service Hours

Please refer to the Virtual Student Support Services site for information relative to virtual hours of operation for student services, as well as financial and community resources.  

Commencement

Community College of Philadelphia's commencement ceremony is currently scheduled for Saturday, May 8, 2021.  Additional details will be forthcoming in a separate communication.

Emergencies/Fire Drills

The College has an established emergency notification system called Send Word Now. This system enables fast and efficient dissemination of critical information to students, faculty and staff of the College community, including the Regional Centers. Faculty, staff and students at the College are automatically enrolled in Send Word Now. You will only be deleted from the system if your employment terminates or for adjunct faculty, you do not teach at the College for four consecutive terms. To review and/or update your information, log into MyCCP and within the Employee Tab under Administrative Forms and Links channel, click on Update Contact Information.

For information on campus security, emergency preparedness, public safety videos and more, visit the Department of Public Safety website.

In order to help you effectively plan around fire drills if you are meeting on campus, the current schedule for Spring 2021 is as follows:

Wednesday, January 20 – West and Pavilion Buildings
Monday, January 25 – Northwest Regional Center
Wednesday, February 3 – Winnet Student Life Building
Friday, February 12 – Northeast Regional Center
Wednesday, March 10 – Mint and Bonnell Buildings
Tuesday, March 16 – West Regional Center
Friday, April 2 – Athletics Center
Wednesday, April 14 – CBI

Please contact your Department Head, Division Dean or the Office of Academic and Student Success if you have questions or concerns.