Memorandum #251 Tuition Remission for Employees, Their Spouses, Domestic Partners and Children

Revised: May 22, 2009

All full-time faculty, full-time administrators and regular full-time, non-probationary classified employees are entitled to 100% full remission of tuition and fees for academic courses taken at Community College of Philadelphia provided classroom space is available. Their spouses and children are also entitled to receive 100% remission of tuition and fees.

Guidelines:

1. All applicants for tuition remission must satisfy the regularly applied admission standards of the College.
2. All employees must complete a tuition remission application and get approval from their supervisor and senior administrator or dean. The tuition remission application for domestic partners or children must be accompanied by a dependent verification taxation form whereby employees must indicate their domestic partner’s or child’s tax status.
3. Employees will not take courses during their regular working hours unless they have permission from their supervisor(s) and department head.
4. First priority in admission of students to classes with limited space must be accorded to those who are paying full tuition.
5. The term “dependent children” shall mean natural born children, stepchildren, and legally adopted children who are still listed as dependents for income tax purposes. Spouses of the aforementioned dependents and grandchildren of employees are not eligible for tuition remission benefits.
6. Application forms for tuition remission can be found on the College Human Resources webpage under “forms,” or may be secured from the Human Resources Office, A7-142.

Eligibility:

1. Classified Employees:
   Regular full-time, non-probationary employee shall be entitled to full remission of tuition and fees for up to four (4) courses per semester.  While such courses will normally be taken outside the employee’s regular working hours, an employee may, with permission of his/her immediate supervisor, shift his/her lunch hour by mutual agreement to accommodate classes. An employee may also, with the permission of his/her immediate supervisor, use vacation time to attend classes.  When an employee has registered for at least three (3) courses and drops more than one (1) course, such employee shall not be eligible for tuition remission for the next academic session.  Tuition remission for spouse and children shall continue for five (5) years after the death of an active employee.
2. Confidential Employees:
   Regular full-time, non-probationary employee shall be entitled to full remission of tuition and fees for up to four (4) courses per semester.  While such courses will normally be taken outside the employee’s regular working hours, an employee may, with permission of his/her immediate supervisor, shift his/her lunch hour by mutual agreement to accommodate classes. An employee may also, with the permission of his/her immediate supervisor, use vacation time to attend classes.  When an employee has registered for at least three (3) courses and drops more than one (1) course, such employee shall not be eligible for tuition remission for the next academic session.  Tuition remission for spouse and children shall continue for five (5) years after the death of an active employee.
3. Part-Time Classified Employees::
   Part-time classified employees who have been employed for at least ninety (90) days shall be entitled to full remission of tuition and fees for one (1) course per semester provided that no such course shall be taken during the employee’s regular working hours.  Those employees who have worked at the College for at least two (2) years and are working a minimum of twenty hours per week may take a second course with full remission of tuition and fees. Spouses and children of part-time hourly staff are not eligible for this benefit.
4. Full-Time Faculty & Administrators
   Employees shall be entitled to full remission of tuition and fees for academic work taken at the College. Spouses, domestic partners and children who satisfy the regularly applied admissions standards of the College shall also be entitled to full remission of tuition and fees. The foregoing shall be equally applicable to retired employees, their spouses and children.  In addition, all of the above shall continue for five (5) years following an active employee’s death.
5. Part-Time Faculty & Visiting Lecturers::
   An Adjunct Faculty member shall be entitled to full remission of tuition and fees for one (1) course per semester provided he/she was employed during the previous semester or is currently employed. The previous semester shall include Summer work. Employees working in the Spring semester shall be entitled to such tuition remission in either subsequent Summer session or the following Fall semester.  All Visiting Lecturers, and all other Employees in Pool VII and above, shall be entitled to the same tuition remission for themselves and their families, as Full-Time Faculty members, for up to two (2) courses per semester.