Memorandum #13 Adding Courses After Start of Term

Revised: March 14, 2018
Original Number: 120
Original Date of Issue: April 5, 1983

The College seeks to maintain the integrity of the academic experience.  The timetable for Registration provides the structure for students to request entrance to courses, which are in progress at the beginning of each term, so that there is minimal interference with instructional activities.

The policy for Adding Courses after the Term has begin is:

In-person Courses for Parts of Terms 10 weeks or greater, where courses meet more than one day per week

If a course has met once, no approval is needed.

If a course has met for two class periods, then the written approval of the instructor is required to add a course prior to the third class session.

If a course has met for three to four class periods, then the written approval of the instructor and the respective department head (or designee) is required to add a course.

If a course has met for five or more class periods, then the written approval of the instructor, the respective department head and the respective division dean (or designee) is required to add a course.

Number of Times Course Has Met	Approval Required by:
One	No Approval Needed
Two	Instructor
Three to Four	Instructor, Department Head
Five or More	Instructor, Department Head, Dean

In-person Courses for Parts of Terms 7 weeks or less

If a course has met for one class period, then written approval of the instructor is required to add a course.

If a course has met for two class periods, then written approval of the instructor,and the respective department head (or designee) is required to add a course.

If a course has met for three or more class periods, then written approval of the instructor, the respective department head and the respective division dean (or designee) is required to add a course.

Number of Times Course Has Met	Approval Required by:
One	Instructor
Two	Instructor, Department Head
Three or More	Instructor, Department Head, Dean

In-person for One Day per Week Courses

For any term at the College (e.g., 7, 10, 15 week terms), for one day per week courses, if a course has met for one class period, but not two, the written approval of the instructor is required to add a course.

If a course has met for two class periods, then written approval of the instructor and the respective department head (or designee) is required to add a course.

If a course has met for three or more class periods, then written approval of the instructor, the respective department head and the respective division dean (or designee) is required to add a course.

Number of Times Course Has Met	Approval Required by:
One	Instructor
Two	Instructor, Department Head
Three or More	Instructor, Department Head, Dean

Hybrid and Online Courses

In the case of hybrids and fully online courses, approval is not required to add a course on the first two college business days from the start of the term.

The instructor’s written approval is required to add a course on the third and fourth business days from the start of the term. 

The instructor’s written approval and the respective department head’s approval is required to add a course on the fifth and sixth business day from the start of the term.

If a course has met for seven or more business days, then the written approval of the instructor, the respective department head and the respective division dean (or designee) is required to add a course.

College Business Days from the Start of the Term	Approval Required by:
First and Second	No approval needed
Third and Fourth	Instructor
Fifth and Sixth	Instructor, Department Head
Seven or More	Instructor, Department Head, Dean

Notes:

For any hybrids and fully online courses that are 7 weeks or less, once the term begins, instructor, department head and respective division dean (or designee) is required to add a course.

For the Winter term only, once the term begins, instructor and the respective division dean (or designee) is required to add a course.