Event Request Form

Please review the following information carefully before completing this form.

  • This form should be completed 30 days in advance to request event space at Community College of Philadelphia's Main campus or Regional Centers
    • If your request is not submitted 30 days in advance, your event may not be accommodated with space, equipment or services (high usage months are October and April)
  • Special Events may not be scheduled on the following days:
    • Sundays
    • Fridays and Saturdays during summer hours (May through August)
    • When the College is officially closed, including Spring Break
    • The week of Thanksgiving
    • December 15 to January 3
  • Fees may be incurred during normal business hours, and at the overtime rate after 5 p.m. on weekdays and on all day on Saturday for internal and external events
  • All external groups must provide a certificate of insurance and hold harmless agreement form 10 days prior to your event
  • Attendee guest lists will be requested in advance for all external events
  • The College reserves the right to deny facilities use to outside groups based on availability, and if the nature of the event can potentially threaten institutional property, safety and/or conflicts with the mission of the College
Your Information
Event Details

Please contact Canteen for your food and beverage needs at https://ccp.catertrax.com

All Food and beverages must be ordered using the college’s internal caterer https://ccp.catertrax.com/
Table linens are NOT supplied by the college

Venue Requirements
Please enter room name/numbers or room type requested.
Note – this detail will assist the event staff in finding the most suitable location. You will still be required to submit a FAMIS work order for your set up needs.
Note: Completing this section will only request services, but does not guarantee available services
*Tech services must be requested 7 days in advance of your event *Presentations must be sent to MMS at least 48 hours in advance of your event *Streaming links must be provided 48 hours in advance of your event

Please be sure to complete the appropriate forms to request services as needed to ensure your event is a success:
•       FAMIS Facilities Form for Housekeeping, Set up, HVAC (MyCCP Portal)  
•       Photo Request form
•       Request the President
•       Request an Elected Official
•       Marketing/Promotions (invitations, posters, webpages, social media, CSH, print materials)
•       CNEWS Form
•       Guide to planning an accessible event