About This Handbook

The purpose of this Employee Handbook (“Handbook”) is to outline in summary form the policies and procedures of the College. It should serve as a useful reference tool for you on general questions concerning College policies and procedures.

The College Policies and Procedures can be found here.

This Handbook is only a summary, and neither this Handbook nor the policies or procedures it summarizes constitute a contract between the College and members of its faculty and staff. While the College will generally adhere to established policies and procedures summarized within this Handbook, it may become necessary either to change a policy or to depart from a procedure where circumstances require.

Although the College expects to continue the various policies and benefit programs described in this Handbook, circumstances may require that policies and programs be changed in the future. The College therefore reserves the exclusive right to amend, modify, interpret, or discontinue any of the benefit programs or conditions described in this Handbook, subject to the provisions of any applicable collective bargaining agreement. The College’s right to amend, modify, or discontinue these benefit programs applies both to active employees and to those who have retired or separated from employment.

Download the 2017 Employee Handbook

Table of Contents

President's Message

Mission Statement

Employee Handbook Acknowledgement Form

How to get Around the Center City Main Campus

Maps and Directions to Community College of Philadelphia and Regional Centers and Neighborhood Sites

Section 1.0 - Getting Started at Community College of Philadelphia

• 1.1 Employment Status
• 1.2 Employment-At-Will
• 1.3 Probationary Period
  
  • 1.3.1 New Employees
  • 1.3.2 Probationary Period When Transitioning to New Position
• 1.4 Proof of Eligibility to Work in the U.S. – Immigration Reform and Control Act (IRCA) 1.5 Your New Employee Orientation Session and Benefits Enrollment
• 1.6 Identification Cards (ID)
• 1.7 Security Access (Issuance of Keys and Key Cards)
• 1.8 Emergency Contact Information
• 1.9 Reporting Personal Information Changes
• 1.10 Background Checks
• 1.11 Policy on Background Checks for Individuals Working with Children
• 1.12 Medical Examinations
• 1.13 Weather Emergency Communications
• 1.14 MyCCP Secure Portal

 Section 2.0 About the College

• 2.1 College Committees
• 2.2 Community College of Philadelphia Foundation
• 2.3 Strategic Planning
• 2.4 Institutional Research Reports
• 2.5 Staff Supported Activities

Section 3.0 - Employment Policies

• 3.1 Disability Accommodations
• 3.2 Religious Accommodation
• 3.3 Confidentiality
  
• 3.4 Conflicts of Interest
  
• 3.5 Discipline - Staff
  
• 3.6 Discipline - Students
  
• 3.7 Notice of Non-Discrimination
  
• 3.8 Anti-Discrimination and Harassment Complaint Policy Section 504/Title IX
  
  • 3.8.1 Harassment Prevention Training
    
  • 3.8.2 Equal Employment Opportunity
    
  • 3.8.3 Disabled, Vietnam-Era and Other Eligible Veteran’s EEO Policy
    
  • 3.8.4 Prohibition on Sexual Misconduct, Relationship Violence, and Stalking
    
  • 3.8.5 Genetic Information Nondiscrimination Act (GINA)
    
  • 3.8.6 Service Animal Policy
    
• 3.9 Dress, Grooming and Personal Hygiene
  
• 3.10 Drug and Alcohol Free Workplace
  
• 3.11 Family and Medical Leave Act (FMLA)
  
• 3.12 Family Educational Rights and Privacy Act (FERPA)
  
• 3.13 Handling of Employee Personal Information
  
• 3.14 HIPAA Notice of Privacy Practices
  
• 3.15 Pandemic Preparedness
  
• 3.16 Personnel Records and Files
  
• 3.17 Professional Conduct
  
• 3.18 Workplace Surveillance and Searches
  
• 3.19 Hours at Work
  
• 3.20 Cameras, Camera Phones and Other Recording Devices
  
• 3.21 Social Media and Social Networking
  
• 3.22 Travel Authorization and Reimbursement
  
• 3.23 Workplace Violence and Weapons
  
• 3.23.1 Workplace Violence
  
• 3.23.2 Weapons Policy
  
• 3.24 Hiring of Temporary Workers
  
• 3.25 Contract Procedures and Authorized Signatures

Section 4.0 College Policies

• 4.1 Fundraising and Grants
  
• 4.2 Royalties and Other Compensations or Incentives Related to Selection of Course Material
  
• 4.3 Solicitation and Accepting Gifts to the College
  
• 4.4 Purchasing Policy
  
• 4.5 Copyrights and Proprietary Rights of the College
  
  • 4.5.1 Copyrights
    
• 4.6 Institutional Expenditure Approvals
  
• 4.7 Indemnification for Liability
  
• 4.8 Solicitation in Campus Facilities
  
• 4.9 Posting in College Facilities
  
• 4.10 Admittance to College Buildings and Facilities after Normal Work Hours
  
• 4.11 Acceptable Use Policy for Interactive Systems Including College Property and Computers
  
• 4.12 Children on Campus (Presence of Minors under Age 18)
  
• 4.13 Reporting Misconduct (Whistleblower Policy)
  
• 4.14 Child Abuse Reporting Policy
  
• 4.15 Right to Know Act
  
• 4.16 Smoke-Free Campus
  
• 4.17 Alcoholic Beverages
  
• 4.18 Student Code of Conduct – Reporting Student Behavior
  
• 4.19 Nursing Mothers
  
• 4.20 No Texting While Driving
  
• 4.21 Segregation of Duties
• 4.17 Nursing Mothers

Section 5.0 Compensation, Work Schedules and Paychecks

• 5.1 Compensation
  
• 5.2 Job Classifications
  
• 5.3 College Work Hours
  
• 5.4 Four-Day Summer Workweek
  
• 5.5 Overtime
  
• 5.6 Compensatory Time for Administrative Staff
  
• 5.7 Part-Time Teaching by Administrative Staff
  
• 5.8 Pay Schedules and Direct Deposit
  
  • 5.8.1 Pay Schedules and Payroll Direct Deposit
    
• 5.8.2 Payroll Deductions
  
• 5.9 Timekeeping
  
  • 5.9.1 Time Sheets
    
• 5.10 Philadelphia Wage Theft Ordinance
  
• 5.11 Accurate Pay and Complaint Policy

Section 6.0 Time Away from Work

• 6.1 - Holidays
  • 6.1.1 - Eligibility for Holiday Pay
• 6.2 - Vacation
  • 6.2.1 - Two Weeks' Notice Requirement for Payout of Accrued Vacation
• 6.3 - Personal Leave Time
• 6.4 - Sick Leave
  • 6.4.1 - One Hour Notification
  • 6.4.2 - Sick Leave Eligibility – Classified and Confidential Employees
  • 6.4.3 - Sick Leave Eligibility – Full Time Administrators and Full Time Faculty
  • 6.4.4 - Doctor's Note Requirement for Three or More Days Sick
  • 6.4.5 - Sick Leave Abuse
• 6.5 - Spring Break and Winter Break
  • 6.5.1 - Spring Break
  • 6.5.2 - Winter Break
• 6.6 - Family and Medical Leave
• 6.7 - Bereavement Leave
  • 6.7.1 - Bereavement Leave Eligibility - Full-time Administrative Staff and Full-Time Faculty
  • 6.7.2 - Bereavement Leave Eligibility - Full-Time Classified and Full-Time Confidential Employees
  • 6.7.3 - Bereavement Leave Eligibility - Part-Time Classified and Part-Time Confidential Employees
  • 6.7.4 - Bereavement Leave Eligibility - Part-Time Faculty
• 6.8 - Jury Duty and Court Appearances
  • 6.8.1 - Jury Duty and Court Appearances - Administrative Staff
  • 6.8.2 - Jury Duty and Court Appearances - Classified and Confidential Employees
  • 6.8.3 - Jury Duty and Court Appearances - Faculty
• 6.9 - Military Leave
• 6.10 - Administrative Special Leaves
• 6.11 - Sabbatical Leave – Full-Time Faculty
• 6.12 - No-Call No-Show

Section 7.0 Performance Management

• 7.1 - Appraising Performance - Faculty
• 7.2 - Appraising Performance – Staff
• 7.3 - Evaluation Procedures

Section 8.0 Employee Health Benefits

• 8.1 - Determining Eligibility for Benefits
• 8.2 - Group Health, Prescription Drug and Dental Plan Benefits
• 8.3 - Flexible Benefit Plans
• 8.4 - Life Insurance
• 8.5 - Short Term Disability and Income Protection Plan
  • 8.5.1 - Short Term Disability Benefits
  • 8.5.2 - Income Protection Plan Benefits
• 8.6 - Long Term Disability
• 8.7 - Continuation of Insurance (COBRA)

Section 9.0 Retirement Plan Benefits

• 9.1 - Eligibility for Retirement Plan Benefits
• 9.2 - Mandatory Participation
• 9.3 - Retirement Incentive
• 9.4 - Retiree Benefits
• 9.5 - Supplemental Retirement Savings Plans (SRAs)

Section 10.0 Other Benefits

• 10.1 - Tuition Remission
• 10.2 - Forgivable Loans
• 10.3 - Computer Loan Purchase
• 10.4 - Employee Assistance Program ("EAP")

Section 11.0 Training and Professional Development

• 11.1 - Office of Professional Development at Community College of Philadelphia
  • 11.1.1 - Professional Development Weeks
• 11.2 - The Leadership Institute at Community College of Philadelphia
• 11.3 - Human Resources Department
  • 11.3.1 - Training Course Offerings
  • 11.3.2 - Personal and Professional Training Courses (On-Request Training)
  • 11.3.3 - Skillsoft eLearning

Section 12.0 Campus Health and Safety

• 12.1 - Bloodborne Pathogens Standards
• 12.2 - Campus Security
• 12.3 - Emergencies, Fire and Safety
• 12.4 - Worker's Compensation Policy

Section 13.0 College Services and Resources

• 13.1 - Multimedia Services
• 13.2 - College Rooms and Facilities
• 13.3 - Business Services
• 13.4 - Fitness Facilities
• 13.5 - Dining Services and Vending
• 13.6 - Library
• 13.7 - Bookstore
• 13.8 - Mail Services
• 13.9 - Memberships and Subscriptions
• 13.10 - Office Supplies
• 13.11 - Parking
• 13.12 - Requesting Sign Language Interpreters ("SLI's")
  • 13.12.1 - Students Needing SLI's
  • 13.12.2 - Faculty and Staff Needing SLI's

Section 14.0 Separation from Employment

• 14.1 - Exit Interview and Other Separation Procedures
• 14.2 - Return of College Property
• 14.3 - Falsification of Information
• 14.4 - References