Advising Scheduler

The Advising Scheduler, available on MyCCP, allows full-time faculty to submit 6 hours of availability for required Academic Advising. Students will be able to use MyCCP to view faculty availability and schedule an advising appointment with a full-time faculty member associated with his/her curriculum. Full-time faculty members who are on a half-time schedule will be able to submit 3 hours of availability. Also, faculty members can make adjustments to a previously submitted availability schedule as needed.

Please note: All full-time faculty will have the option of completing their six hours of required academic advising or completing Starfish Progress Surveys at the 20% and 50% points of the semester for all students in all of their 15 and 10 week classes. For the 7 week terms, there are only 20% Starfish Progress Surveys which would need to be completed for all students.

The Starfish Progress Surveys require faculty to make entries for each student as to whether they are progressing well (i.e. a "kudo" can be raised) or if there are concerns, then various “flags” may be raised with additional comments.

Please be aware that if faculty choose to be a part of the pilot, they must complete the progress surveys by the 20% and 50% marks of each part of term. By completing the progress surveys, faculty will be designated as compliant for the Spring 2025 term (in lieu of academic advising).

Important dates for using the Advising Scheduler:

• Priority registration for Winter/ Spring 2025 semester begins Monday, October 14, 2024.
• First day you may login to submit hours: ASAP
• Period for which availability may be submitted: Monday, October 14, 2024 to Thursday, December 5, 2024.
• Availability submitted must be at least 7 days after date of login.
• Last day to login to submit hours: Thursday, November 28, 2024.
• First day for students to login to make an advising appointment: ASAP.

To enter Academic Advising availability:

1. Log in to MyCCP
2. Click on the EMPLOYEE tab
3. Go to the FACULTY AND ADVISING SERVICES channel
4. Click on the ADVISOR menu
5. Click ADVISING SCHEDULE AVAILABILITY form (FT FACULTY).

If you are planning to advise students enrolled in your courses instead of using the online scheduler to connect with students, you must submit a log of your advising activity as an email attachment to mwebber@ccp.edu by the last day of the semester.

If you want to submit an advising activity log via email, please use the Faculty Advising Appointment Log (save the form to your computer, edit the form by entering the requested information, and attach/send via email). Please remember that the advising requirement is 12 students/6 hours (or 6 students/3 hours for faculty on a half-time schedule).

If you have any questions, please contact the Associate Dean for Student Success and Engagement, mwebber@ccp.edu or todom@ccp.edu.

Scheduler Instructions

1. Log in to MyCCP
2. Click on the EMPLOYEE tab
3. Go to the FACULTY AND ADVISING SERVICES channel
4. Click on the ADVISOR menu
5. Click ADVISING SCHEDULE AVAILABILITY form (FT FACULTY).
6. Verify ALL of your information (name, J number, telephone number, department, and program). If any of your information is incorrect or missing, including your program name, please notify the Associate Dean for Student Success and Engagement by sending an email to mwebber@ccp.edu or todom@ccp.edu.
7. If you wish, you may enter your cell number in the space provided (to be used only by the Associate Dean for Student Success and Engagement as needed).
8. Please use the grid provided to enter your 6 hours of availability for Academic Advising.
   1. You may enter up to 2 time blocks on the same day and you may enter availability for multiple days. For example, you may indicate that you are available on Monday, March 11 from 9 to 11 a.m. and from 1 to 5 p.m. or you may indicate that you are available Monday, March 11 from 3 to 6 p.m. and Wednesday, March 13 from 1 to 4 p.m.
   2. You must enter exactly 6 hours of availability. Please do not submit availability that conflicts with other scheduled work or regular office hours.
9. Click NEXT.
10. For the Spring 2025 term, appointments can be in-person or virtual. Therefore, you have the option of setting up a phone call or a Zoom session with the student. Please notify the student of the type of appointment and the appropriate information for the session
11. Click SUBMIT.
12. Review the confirmation screen which will provide a summary of the availability you submitted. Your submission will also be confirmed via e-mail.
13. Click MAIN MENU to return to the Advisor Menu.

Student Use of Online Scheduler

Students will be able to use MyCCP to view faculty availability and schedule an advising appointment with a full-time faculty member associated with his/her curriculum. You will receive email notification when a student schedules an appointment to meet with you. Please notify the student, via email, of the type of appointment and the appropriate information for the session.

Students can cancel and reschedule their advising appointment by logging into MyCCP. You will receive email notification when a student cancels an appointment with you.

Advising Schedule Maintenance (Faculty)

In the event of an emergency or unavoidable schedule conflict, please use the ADVISING SCHEDULE MAINTENANCE link to make adjustments to your previously submitted availability schedule and/or to
cancel an advising appointment. This link will also allow you to review your list of scheduled appointments and indicate student attendance for an advising appointment.

• Log in to MyCCP
• Click on the EMPLOYEE tab
• Click on the ADVISOR MENU
• Click ADVISING SCHEDULE MAINTENANCE to display a table of your availability and scheduled student appointments
• To adjust your availability and/or cancel an advising appointment:
  • Review the schedule table
  • Use the DELETE button to delete previously submitted availability
  • Select replacement availability as directed (by using the drop-down menus provided)
  • If your schedule adjustment will result in cancellation of a student appointment, the student will receive an email notice and will be instructed to login to MyCCP to make a new appointment
• To indicate student attendance:
  • Review the schedule table
  • Click the appropriate appointment link
  • Look for “Attendance” and use the drop-down menu to indicate “YES” or “NO” for student attendance
  • Click SUBMIT