My Path to College Policies and Procedures
Assessment of student learning outcomes is important for improving teaching and learning at Community College of Philadelphia and for expanding access to an excellent education. Beyond being an external requirement by accreditors and others, assessment of student learning is consistent with the mission of providing a quality education. Students will be, on occasion, invited to participate in assessment activities. Doing so helps the College understand ways to improve educational experiences. You can find results of assessments on the College’s Assessment Website.
Community College of Philadelphia is committed to the principles of equal employment and equal educational opportunity and does not discriminate on the basis of race, color, ancestry, creed, national origin, age, sexual orientation or preference, religion, sex/gender, gender identity, individuals with disabilities, protected veterans, marital status, genetic information, or any other protected category under the applicable Local, State, or Federal law. Community College of Philadelphia is committed to achieving a diverse work force reflective of the communities it serves. This diversity will be accomplished through the College’s Equal Employment Opportunity policies, the Office of Diversity and Equity, and practices which encourage employees to develop their capabilities as part of careers at the College. The College is committed to an outreach program designed to make information about employment opportunities known to diverse communities and to a welcoming environment where diversity is a source of institutional strength and advancement. This statement is founded on the firm belief that fulfillment of employment and educational objectives must be a function of each individual’s abilities. Successful attainment of affirmative action goals and support plans are considered essential to the fundamental mission of Community College of Philadelphia. In making this statement, the College recognizes both a moral and legal responsibility. Inquiries concerning application of non-discrimination policies should be directed to: Leila E. Lawrence, Diversity Compliance Officer/Office of Diversity and Equity, Title IX, Section 504/Title II and ADA Coordinator, Community College of Philadelphia, 1700 Spring Garden Street, Room M2-7, Philadelphia, PA 19130. Email: and telephone number: (215) 751-8039.
Effective January 1, 2017, smoking, including the use of nicotine-delivery systems, is, without exception, prohibited everywhere on Community College of Philadelphia’s Main Campus and Regional Centers.
If the College must be closed because of inclement weather, radio stations KYW-AM 1060 will announce the College’s closing number. The number for the cancellation of day classes is 238. The number for the cancellation of evening or weekend classes is 2238.
All students will also be notified by Send Word Now, our emergency notification system.
Students who attend sites other than the Main Campus should call the following phone numbers:
Northeast Regional Center: (215) 972-NERC (6372)
Northwest Regional Center: (215) 751-8773
West Regional Center: (267) 299-5850
An emergency may arise that requires that you be contacted while you are on campus. To prepare for this possibility, the College suggests that you make a copy of your class schedule and note any places you might be other than the classroom indicated. Leave this information with the people who might need to get in touch with you in an emergency. Also, make sure those who may need to reach you know your student ID #.
If you are in a classroom, a call should be made to Academic Records & Registration, (215) 751-8258, so that a message can be delivered to you. If you are in a room or office other than a classroom, that office should be called directly. The College switchboard, (215) 751-8000, can connect the caller with the appropriate office.
Please keep in mind that an emergency is considered to be a crisis situation, such as severe illness or death. Family members, employers or neighbors should be instructed to handle other unexpected situations, such as lost keys or a flat tire, on their own.
Community College of Philadelphia accords all the rights under the Family Educational Rights and Privacy Act of 1974 to its students. The College collects, maintains, secures and destroys student records for the educational welfare and advancement of students. This act is intended to protect the privacy of educational records, to establish the right of students to inspect and review their educational records, and to provide guidelines for the correction of inaccurate or misleading data through informal or formal hearings.
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:
- The right to inspect and review the student’s education records within 45 days of the day the College receives a request for access. Students should submit to the director of Student Records and Registration, dean, head of the academic department or other appropriate official, written requests that identify the record(s) they wish to inspect. The College official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the College official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
- The right to request the amendment of the student’s education records that the student believes is inaccurate or misleading. Students may ask the College to amend a record that they believe is inaccurate or misleading. They should write the College official responsible for the record, clearly identify the part of the record they want changed and specify why it is inaccurate or misleading.
- The right to consent to disclosure of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to school officials with a “legitimate educational interest”. A school official is a person employed by the College in an administrative, supervisory, academic, research or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the College has contracted as its agent to provide services instead of using College employees or officials (such as an attorney, auditor or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a “legitimate educational interest” if the official needs to review an education record in order to fulfill his or her professional responsibility.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by Community College of Philadelphia to comply with the requirements of FERPA. The name and address of the office that administers FERPA is: Family Policy Compliance Office U.S. Department of Education 400 Maryland Avenue, SW Washington, DC 20202
The College, at its discretion, may disclose directory information upon request without consent. The College has identified the following as directory information: student’s name; program of study; dates of attendance; and degrees, honors and awards received along with dates.
Currently enrolled students may, under the provisions of FERPA, withhold disclosure of such information. To prevent disclosure, written notification must be received by the Office of Student Records and Registration by October 1 of the fall semester and February 15 of the spring semester.
The College will honor each request to withhold the information listed above but cannot assume responsibility to contact a student for subsequent permission to release them. Decisions about withholding information should be made very carefully. Should a student decide to inform the College not to release information, any future requests for such information from non-institutional persons or organizations will be refused.
Community College of Philadelphia assumes that failure to request the withholding of “directory information” indicates approval for disclosure.
In order to access MyCCP for online services, a system-generated student identification number must be used with a personal identification number (PIN) provided by the College. In addition, the College requires the Social Security Number (SSN) as a condition of enrollment. Although it is not used as the primary student identification number, the SSN is required for tax reporting, financial aid processing and educational tracking purposes. Community College of Philadelphia will not disclose the SSN without student consent unless required to do so by federal, state or local law.
A fire emergency is announced by the continuous ringing of bells. The alarm is accompanied by flashing red lights for the benefit of deaf persons. Use the stairs--not the escalators or elevators--during a fire emergency. The escalators will stop automatically, and any elevators in operation will stop on the first floor.
Blind persons should quickly find someone to escort them out of the building. Students who cannot use stairs should go to the nearest stairwell that is marked with a red exit sign and wait inside that stairwell for help. Security guards will check these areas, and fire department personnel will evacuate them.
When leaving these buildings, use only those exits identified as fire exits. These are the exits with red exit signs above the doors.
Once outside, keep a safe distance from the buildings.
Community College of Philadelphia encourages students to accept their responsibilities as citizens and serve on juries when called. In the event that serving on a jury would seriously interfere with academic progress, the student can go immediately with the summons to the Enrollment Central to request that a postponement letter be submitted.
It is the student’s responsibility to submit an official drop form or drop classes via the Web, even in cases of non-attendance. Students who drop prior to the start of the term will not incur any charges other than fees that are considered non-refundable. The first day of the term marks the beginning of the refund policy regardless of the first scheduled class day for any particular student. Students who drop during the first 20% of the term (equivalent to the first three weeks of a15-week class) will be charged 50% for tuition and applicable fees and will be financially responsible for the charges incurred. Students who drop classes after this point (during the equivalent fourth week of a 15-week class or later) will be charged 100% of tuition and applicable fees and will be financially responsible for the charges incurred.
Students who receive financial aid are subject to federal refund policies and calculations as described in the provisions of the Higher Education Amendments of 1998. Recipients of grants and loans who fully withdraw or drop on or before the 60% point of the term will be required to return all or a portion of their financial aid proceeds to the College and/or the Federal Government. See the Financial Aid Withdrawals, Refunds and Repayment Policy section for more information.
IMPORTANT: A student who drops a 15-week course during the 15-week refund period will not be permitted to apply full tuition to a later-starting course. The difference between the partial tuition refund for the 15-week course and the full tuition for the later-starting course must be paid by the student. This does not apply if the 15-week course is dropped prior to the start of the 15-week semester and is replaced by a later-starting course. Refund policies are in keeping with the regulations of the State Board of Education of the Commonwealth of Pennsylvania (Section 35.30).
In accordance with the College’s Policy Against Non-Title IX Sexual Misconduct, Relationship Violence, and Stalking and the College’s Policy Against Title IX Sexual Harassment, the Community College of Philadelphia (College) prohibits sexual misconduct, relationship violence, and stalking by or against any student, faculty, administrator, staff, employee, vendor, contractor, volunteer, or visitor to the College. Conduct prohibited under these policies includes sexual assault, sexual harassment, sexual exploitation, sexual violence, dating violence, domestic violence, and stalking. The College also prohibits retaliation against any person for filing a report or participating in the investigation or disciplinary process related to a report filed pursuant to these policies.
The full versions of the Policy Against Non-Title IX Sexual Misconduct, Relationship Violence, and Stalking and the Policy Against Title IX Sexual Harassment, including detailed definitions of the prohibited conduct, and information regarding the investigation/disciplinary process, interim measures, and other resources available to the College community, are available on the MyCCP website under College Policies and Procedures, Policy #358 and Policy #359 (myccp.online/college-policies-and-procedures/policy-against-sexual-misconduct-relationship-violence-and-stalking). Hard copies are also available in the Office of Diversity and Equity, the Office of the Dean of Students, and the Department of Public Safety. Individuals who file a report under the Policy will be provided with a copy or a link to this policy on the College’s website.
Administration and Training
The College’s Title IX Coordinator is responsible for overseeing the administration of the College’s Policy Against Non-Title IX Sexual Misconduct, Relationship Violence, and Stalking and its Policy Against Non-Title IX Sexual Harassment. Training regarding both policies, and the College’s response to reports made pursuant to these policies. Allegations of sexual misconduct, relationship violence, and stalking will also be reported to the Director of Public Safety when required.Where to Report Prohibited Conduct
Individuals may report conduct prohibited by the Policy to the following offices or departments:
Students, Employees, and Third Parties May File Reports With:
Students May Also File Reports With:
Leila E. Lawrence
Office of the Dean of Students Winnet Student Life Building, Room S1-10
Note: In the event of an emergency, individuals should contact the Department of Public Safety at (215) 751-8111 or X5555 (for on-campus emergencies only) or dial 911.
All College employees are designated as Responsible Employees who are required to report to the Title IX Coordinator when they become aware of any alleged violation of the Policy affecting the College community.
Filing a report with one of the offices or departments designated above is strongly encouraged, however, anonymous reports may be made using the College’s EthicsPoint System (ethicspoint.com) or with the Department of Public Safety’s Online Reporting System, which may be accessed via the Department of Public Safety webpage on MyCCP (myccp.online/ safety-and-security/contact-safety-and-security). The College’s ability to investigate and resolve anonymous reports may be limited depending upon the amount of information provided.Investigation/Disciplinary Procedures
The College will take prompt and appropriate steps to investigate and remedy reports. The offices responsible for investigating reports are as follows:
- Alleged Student Perpetrators: The Judicial Affairs Officer (within the Office of the Dean of Students) will administer the investigation/disciplinary process for reports involving alleged student perpetrators, which will be in accordance with the procedures set forth in the Student Code of Conduct, the Policy Against Non-Title IX Sexual Misconduct, Relationship Violence and Stalking and the Policy Against Title IX Sexual Harassment.
- Alleged Employee or Third Party Perpetrators: The Title IX Coordinator will administer the investigation/ disciplinary process for reports involving alleged employee or third party perpetrators which will be in accordance with the procedures set forth in the Anti-Discrimination and Harassment Complaint Policy, the Policy Against Non-Title IX Sexual Misconduct, Relationship Violence and Stalking, the Policy Against Title IX Sexual Harassment, the Employee Handbook, and/or the relevant Collective Bargaining Agreement, as applicable.
The College will protect the privacy of all parties involved in a report made under the Policy to the extent permitted by applicable law and subject to the College’s reporting obligations. Information regarding reports and the investigation or disciplinary process will be kept as confidential as possible, and shared only on a need to know basis.Interim Measures
The College will implement reasonable interim measures as appropriate pending the final outcome of any investigation/ disciplinary proceeding to ensure continued adequate access to educational and/or work opportunities.
A withdrawal form is used when you submit for withdrawal (drop all classes or drop your last class) from the College. You may want to see a counselor who will review your academic standing and how this action affects your satisfactory academic progress before submitting this form. The date when Enrollment Central accepts the withdrawal form is the official date of withdrawal. If a student cannot appear in person to fill out a withdrawal form due to extenuating circumstances, he/she must send an email from their Community College of Philadelphia email account to stating the date and reason for the withdrawal. Absence from class or merely notifying the instructor does not constitute a withdrawal. If necessary, the student can contact the Counseling Center by phone. Financial Aid recipients should consult the Office of Financial Aid before withdrawing.
After a student is dropped for poor scholarship and/or insufficient progress for the first time, he/she will be required to sit out for one term, with summer counting as one term, before applying for reinstatement. The student must meet with a counselor to be reinstated for a first time. Students applying for reinstatement to the College must submit an “Application for Reinstatement Form” which may be obtained in the Educational Support Services Office or at the Counseling Center. Once completed, forms can be dropped off at the Educational Support Services Office. Forms must be submitted no later than the deadline dates stated in the calendar in the College Catalog. Applications received after the deadline dates will be rolled over and considered for the following academic term. Once a decision has been made about reinstatement, students will be notified in writing.
Students, faculty, and staff are encouraged to submit an incident report through the Behavioral Reporting Form when they encounter situations that could result in a violation of the Student Code of Conduct. The form can be accessed in the MyCCP portal under the heading “Safety and Security”. In case of an emergency, students should immediately contact Safety and Security at (215) 751-8111.
When the incident report is filed, through the Behavioral Reporting Form, depending on the alleged violation, a Hold* may be placed on the alleged student record, and a Notice of Charge and Hearing Waiver/Hearing Request Form will be issued to the student. Failure to return the Hearing Waiver/Hearing Request Form within five (5) school week days, may result in a decision being made through a Judicial Hearing in the student's absence.
*A Dean of Students Hold may prohibit the following: registering for classes, accessing the College’s facilities, and receiving an official transcript.