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Assessment Committee Meeting Minutes – December 13, 2013

IWAC Meeting Minutes December 13, 2013

  • Overview of IWAC structure/membership/leadership
    • Appointment Letter
    • IWAC and Work Group membership lists
    • See attached
  • Institutional Assessment website maintenance discussion led by Jane Grosset
    • The library is ready to be updated, if any additional documents are ready for submission please forward to IR ASAP
    • IT has extended security permissions to Jason Popp in IR for website maintenance and updates
  • Data Standards Workgroup Discussion led by Tom Hawk
    • Attached document outlines number of recommendations for next steps to strengthen the use of Institutional data o
    • Discussion – Hybrid courses
      • The treatment of hybrid courses in enrollment by site reporting is misleading
      •  Currently hybrid courses are counted as distance courses
      •  This strategy only accounts for half of the instructional effect and does not reflect the site support and resources associated with hybrid courses e.g. classroom space and technology
      • Banner coding has not been consistent for hybrid course identification. Looking back across time multiple identifications have to used to capture hybrid instruction
    • Reverse transfer analysis is another area of inadequate research and reporting
        • The college should look at persistence for first time transfer students
        • Topics for further research: How are transfer students being identified and what are implications for persistence
  • • IRB Workgroup discussion led by John Moore
    • Academic Affairs has traditionally monitored requests to conduct research at CCP for both internal and external researchers
    • In light of increasing requests and regulation it is advisable for these requests to now be reviewed and monitored through the IRB Workgroup
    • A Data Collection Process Assessment Form (see attached) has been drafted for your review. The IRB Workgroup, chaired by John Moore, will accept and review requests for research and bring to the committee a recommendation to accept or decline.
    • Key points that will be considered include fit with the College’s mission and priorities as well as the implication of College resources.
  • Institution policy regarding use of Survey Monkey
    • Data collection efforts are integral to internal Institutional improvement but some guidelines should be provided to balance data security and data access.
    • Questions for consideration:
      • Do we need to regulate survey administration to prevent survey fatigue
      • Do we need a survey policy
      • Consensus of discussion is that a formal policy is not currently necessary but to periodically review these issues.
  • Data Collaborative led by Sam Hirsch
    • The history behind the effort started with an interest to develop a data sharing agreement with the School District of Philadelphia
    • That effort has stalled but interest continues
    • For future consideration between the School District of Philadelphia as well as other data centered projects, it is recommended that a model similar to the Institutional Advancement model be adapted.
    • Sharing data can implicate Institutional regulations, student record regulations (e.g. FERPA) and significant time resources
    • Institutional review and oversight should consider required resources of time, what campus offices are involved, what are the legal implications, what contractual agreements are necessary.
    • The objective of such a review is to cut down on duplication, redundancy, and over commitment of departmental resources
    • The Data Collaborative sub-committee will be meeting to formalize these recommendations