Protocol for Confirmed or Suspected COVID-19 On Campus
A. Reporting COVID-19 Exposure in the College Community
Members of the College community who have a positive COVID-19 test or COVID-19 symptoms should report that information to the College’s COVID hotline at 215 751-8035 (press “Option 1” for COVID inquiries, then press “Option 1” if you are an employee or “Option 2” if you are a student). Contractors or visitors should report COVID-19 symptoms or exposure to Public Safety at 215-751-8111. The College may request that individuals experiencing COVID-19 symptoms get a COVID-19 test. Individuals should also report if they have been directed by a medical professional or a public health department to quarantine because they have come into close contact with someone who has COVID-19. Any individuals that fall into any of these categories should be directed to seek medical advice and follow the return to campus protocols set forth in Section D of this document.
B. Infected Person on Campus
When the College receives a report that someone has tested positive for COVID-19 on campus, the College will implement the following procedures.
a. Take steps to Thoroughly Disinfect Any Areas Frequented by the Infected Individual
i. Identify all locations where the infected individual spent time and temporarily close those areas of operations. Increase ventilation to the extent reasonable. When possible, wait 24 hours prior to thoroughly cleaning and disinfecting the area.
ii. Employees in the affected areas should be told not to report to work on campus until they are notified the cleaning has been completed.
b. Report the Incident to the City of Philadelphia Department of Public Health
When HR, Public Safety, or the Dean of Students’ Office receives a report of an individual who tested positive for COVID-19, they should share that information with the Office of General Counsel so that the OGC’s office can report the information regarding the exposed individual to the City of Philadelphia Department of Public Health at 215-685-5488.
c. Contact Tracing
Contact tracing is an important part of the College’s safety and health program and its efforts to eliminate the spread of COVID-19 on campus. Contact tracing responsibilities within the College are delegated to the following department(s): Human Resources, Public Safety, and the Dean of Students’ Office. In the event a member of the College community tests positive for COVID-19, the College shall follow the protocol below to identify others who may have been exposed and take appropriate steps to isolate them to prevent further spread of the virus.
Please note, for purposes of contact tracing, a person is considered a “Close Contact” if the person has been within six feet of an individual who has tested positive for COVID-19 (the “Case”) for 15 minutes or more over a 24 hour period while the Case was infectious; or if a person had direct contact with infectious secretions of a Case during the Case’s infectious period. A Case is considered infectious beginning 48 hours before until 10 days after he or she first developed symptoms or tested positive for COVID-19.
i. Identify Contacts
a) Interview positive casesand help them identify the employees or students with whom they were in close contact within the College during their infectious period (beginning 2 days before symptom onset).
b) Possible areas of exposure would include coworkers working in close proximity, shared meeting rooms, break rooms, rest rooms, or locker rooms.
c) Use College tools to identify contacts with the infected individual. Review attendance records, access logs, or other records to cross-reference and identify potentially affected employees or students.
ii. Locate and Notify Contacts
After identifying the employees or students who may have been potentially exposed, the College shall notify them as soon as possible of their potential exposure, and interview them to determine if they meet the requirements for a Close Contact. If the employee or student meets the definition of a Close Contact, they shall be isolated or quarantined as set forth below. If the employee or student is determined not to be a Close Contact of the infected individual, no immediate action shall be taken but the student/employee should be advised to monitor symptoms and advise the College immediately if he/she develops any symptoms of COVID-19.
a) For all Close Contacts, the College shall inquire whether the employee or student has any current or recent symptoms of COVID-19. If so, they should be directed to seek immediate medical attention and their return to work should be governed by the return to work protocols below.
b) If an employee or student identified as a Close Contact is asymptomatic, the College will proceed as follows:
a. The College shall inquire or determine whether the employee or student identified as a Close Contact has been fully vaccinated against COVID-19, and, if so, request proof of vaccination status. An individual is fully vaccinated if at least two weeks have passed since the individual received the second dose of a two-dose vaccine, or at least two weeks have passed since the individual received the first dose of a one-dose vaccine.
b. If the employee or student has been fully vaccinated, has submitted proof of such vaccination to Human Resources or the Dean of Students, as applicable, and has remained asymptomatic since the current COVID-19 exposure, the individual will not need to quarantine. Instead, the fully vaccinated individual should be reminded to wear a mask while indoors on campus and directed to take a COVID test on day 3-5 after exposure, regardless of whether they have developed any symptoms. If the fully vaccinated individual tests positive or develops any symptoms, they should not come to campus, seek medical attention, and comply with the return to campus protocols below.
c. If the employee or student identified as a Close Contact has not been fully vaccinated or the College cannot determine or has not received proof of vaccination status, the employee or student should be asked to remain off campus and self-quarantine for 10 days from the date of the close contact with the sick individual (or for 7 days from the last date of close contact if the Close Contact tests negative for COVID-19 within 48 hours of Day 7 of quarantine), at which point they may return to campus provided they have not developed any COVID-19 symptoms.
iii. Monitor Contacts
The College shall periodically monitor and check on the status of any employee or student who is asked to self-quarantine as a result of a close contact with someone who has tested positive for COVID-19. In the event an employee or student in self-quarantine develops symptoms of COVID-19, the College shall assume they are a positive case and shall restart the contact tracing protocol with respect to the affected employee or student.
C. Enhanced Screening Protocols and Distancing for Affected Work Areas
a. If not occurring at the time of the incident, re-institute enhanced symptom screening process for at least 10 days following the infected individual’s last day on campus.
b. Review distancing arrangements and consider further opportunities to increase distancing between employees in work areas, break rooms, and common areas to at least 6 feet at all times.
D. Follow Return to Campus Protocols
Any individual who has reported COVID-19 symptoms; has reported a positive COVID-19 test; or who is required to self-quarantine due to exposure to someone with COVID-19, may only return to campus as set forth below:
a. Individual with COVID-19 symptoms (regardless of whether they have tested positive for COVID-19 and regardless of vaccination status)
- For at least 3 days (72 hours), without using any fever-reducing or other medications, the individual has not had a fever and other COVID-19 symptoms have improved; and
- At least 10 days have passed since the COVID-19 symptoms first appeared
b. Individual with Positive COVID-19 Test Who is NOT Experiencing Symptoms (regardless of vaccination status)
- At least 10 days have passed since the first positive COVID-19 diagnostic test; and
- The individual has NOT experienced any COVID-19 related symptoms since he or she first tested positive for COVID-19
c. Unvaccinated Individual with Household Contact of a Positive COVID-19 Case
Remain at home throughout the isolation of the ill household member, and then for 10 days after isolation is discontinued for the ill household member. (Note: your quarantine period may be shortened to 7 days after the end of the household member's isolation period if you test negative for COVID-19 with 48 hours of quarantine day 7, and proof of the negative test is provided to the dean of Students or Human Resources as applicable.)
d. Unvaccinated Individual with Close Contact in a Non-Household Setting
Remain at home for ten days from the last date of close contact. (Note: your quarantine period may be shortened to 7 days after the end of the household member's isolation period if you test negative for COVID-19 with 48 hours of quarantine day 7, and proof of the negative test is provided to the dean of Students or Human Resources as applicable.)
Prior to returning to campus after quarantine or isolation, an employee or student must complete and return the Return to Campus Certificate.
The College will ensure that all communications and records related to contact tracing or the COVID-19 Certification Forms are considered private and only shared with persons who have a need to know such information. All records should be stored in a private location and, if related to an employee, may not be stored in their personnel file.