COVID-19 Reporting Guide for Faculty and Staff for Students with COVID-19
Returning to campus has taken on new meaning and a new set of concerns for faculty, staff, and students during the age of the coronavirus pandemic (COVID-19). Community College of Philadelphia must now balance the educational, social, and emotional needs of their students along with the health and safety of students, faculty and staff in the midst of the evolving COVID-19 pandemic.
This Fall many more classes and services will be conducted in hybrid or face-to-face format.
As instructors, lab staff or support staff, being prepared for a variety of learning environments can empower you and your students and reduce anxiety. In each case, there are steps you can take to reduce the risks of COVID-19, help the student feel safe and make informed decisions during the COVID-19 pandemic.
Contact tracing and containment measures
Community College of Philadelphia’s contact tracing protocol, developed by the COVID Safety Team and in partnership with the Philadelphia Department of Public Health, uses interviews and available data to find out where someone who tested positive has been and what areas are the highest risk spaces. Physical distancing and wearing masks help lessen the risks for all Campus spaces.
As part of our containment strategy, we have been continually developing the capacity of our contact tracing teams. Once someone is identified as having tested positive for COVID-19, they will be required to isolate, and close contacts will be required to quarantine for 14 days.
If you, the instructor or staff member, have information of a possible COVID positive incident in your class, online or in any areas on campus follow these steps to help facilitate an effective response.
Protocol for Reporting of Suspected or Confirmed COVID-19+ student/faculty/staff
- Faculty or staff who receive a report of a suspected or confirmed COVID-19+ student must notify your department head/program contact.
- The department head/program contact must notify their Academic Dean or for Workforce and Economic Innovation programs, please notify AVP Waverly Coleman.
- The Academic Dean/AVP must notify the COVID Incident Response Team by emailing: Randy Merced (email@example.com); David Asencio (firstname.lastname@example.org); Lisa Hutcherson (email@example.com); John Wiggins (firstname.lastname@example.org); and Jessica Hurst (email@example.com).
The Academic Dean must provide the following information to the COVID Incident Response Team regarding a student who is suspected or confirmed to have COVID-19, regardless of whether the student is taking classes remotely or in person:
a. Student Demographic Information for the affected student:
- Phone Number
- Last date on campus
- Date of positive test or date of symptom onset:
- Indicate whether the student is enrolled in any in-person classes
b. Name of course instructor or any other staff involved with the course
c. For COVID-19+ students enrolled in in-person classes, the Academic Dean/AVP must also provide the following information to the COVID Incident Response Team:
- Class location and class schedule
- Class roster with names and J#’s
- Indicate whether students in the class are masked and socially distanced at all times
- Indicate, if known, whether anyone else has come in close contact with the COVID-19+ student (within 6 feet for 15 minutes or more over a 24-hour period).
Students who are suspected or confirmed to have COVID-19 should isolate for a period of 10 days from the onset of symptoms or a positive COVID-19 test and, if the student is experiencing symptoms, at least 3 days after symptoms have resolved without medication.
The Contact Tracing Team will ensure that any students who were in close contact with the affected student (within 6 feet for 15 minutes or more over a 24-hour period) are notified and direct them to self-quarantine for 14 days and monitor their health for the emergence of symptoms.
Proximate contacts (i.e., others in the class who did not come within 6 feet of the affected student for 15 minutes or more over a 24-hour period) may also be notified on a case-by-case basis. As appropriate, the Contact Tracing Team may request that proximate contacts be notified by the Academic Dean/AVP, Department Head or the Instructor.
If the COVID-19+ student came into close or proximate contact with any third parties participating in the academic program, the instructor and/or department head is expected to notify those third parties.
Note that the Contact Tracing Team will make two attempts to contact the students on the roster. Emails will be forwarded to students outlining next steps regarding our COVID-19 policy.
Each academic area will need to determine how best to address how they will accommodate a student who has contracted COVID-19 in terms of due dates for assignments/tests. Some students have managed with minor issues due to COVID and others have become very ill at home, with a few needing to be hospitalized for a short period. This must be taken into consideration.
Determining How to Proceed with the Course After a COVID-19 Incident
The Academic Dean/AVP should coordinate with the COVID Incident Response Team to determine next steps regarding class instruction and whether class needs to be suspended for any period in light of the COVID-19 incident.
Generally, class should move to an online format until a date to return to campus can be determined if the affected student came to class during their infectious period and:
- Students were not able to maintain social distancing or masking at all times;
- It cannot be determined if students have maintained social distancing or masking at all times;
- There is evidence that the COVID-19 transmission has taken place on campus or that COVID-19 has spread among students; or
- If otherwise required by health and safety standards of the academic program.
Classrooms and areas accessed by the individual who tested positive for COVID-19 will be cleaned and disinfected.
Faculty or Staff Exposure
Faculty or staff who are confirmed or suspected to have contracted COVID-19 must notify their Department Head/supervisor and will be isolated for a period of 10 days from the onset of symptoms or a positive COVID-19 test and, if the employee is experiencing symptoms, at least 3 days after symptoms have resolved without medication.
Human Resources representatives will conduct contact tracing to determine who has been in close contact (i.e., within 6 feet for at least 15 minutes in a 24-hour period) with the faculty or staff member with COVID-19 and will provide notification to those individuals. Human Resources will coordinate with the Dean of Students to notify any students who came in close contact with the affected employee.
Those who are notified of close contact will be tested and will need to self-quarantine for 14 days and monitor their health for the emergence of symptoms.
Classrooms, office space and common areas and areas accessed by the individual who tested positive for COVID-19 will be cleaned and disinfected.
College Coronavirus Webpage
Further information regarding the College’s COVID-19 response and procedures are available on the College’s COVID-19 webpage. The webpage also contains the College’s Campus COVID-19 Safety Expectations for Students. The College asks that faculty teaching in-person courses distribute these expectations to their students.