COVID-19 Fall 2021 Campus Safety Plan
As the COVID-19 pandemic, caused by the SARS-CoV-2 virus, evolves, the safety and wellbeing of the College’s students, faculty and staff are our main priority. As such, and per City, State and Federal guidelines, the College has prepared this COVID-19 Protect the Pride plan to ensure the campus remains a safe teaching and learning space. This document is meant to provide a framework for responding to this pandemic as it relates to Community College of Philadelphia operations and facilities management. This plan is to be utilized as a guideline and is not meant to supersede any current city, state or federal recommendations or orders.
Table of Contents
- SARS-CoV-2 Virus (COVID-19)
- Risk Assessment
- Infection Prevention Strategies
- General Guidance
- Building Signage
- Hand Sanitizer Stations
- Hand Washing Facilities
- HVAC Operations
- Reduction of Touch Points
- Social Distancing and Crowd Reduction
- Work/Learn Remote Policies
- Staggered Arrival Schedules
- Furniture Marking/Control
- Classroom Capacities
- Access Control and Health Monitoring
- Primary Entrance Identification
- Health and Temperature Screening/Isolation
- Visitor Protocol
- Vendor Management
- Health Monitoring
- Cleaning & Disinfection Protocols
- Standard Cleaning Protocols
- Disinfection Protocols
- Deep/Reactive Cleaning and Disinfection Protocols
- Worker Training
- Quality Control/Quality Assurance Program
- Positive COVID-19 Reopening
- Contact Tracing
- Area Shut Down Measures
- HVAC Operations
- Deep Cleaning/Reactive Cleaning
- PADOH Notification
- Communications Plan
- Office and Department Specific Guidance
This COVID-19 Protect the Pride Plan is intended for Community College of Philadelphia (CCP) faculty, staff, and students to ensure the cleanliness and safety of our Campus and to provide a strategy to safely conduct in-person instruction, student services, and other College operations. Certain areas of the College, including some instruction, have remained open and continued face-to-face throughout the COVID-19 Pandemic. The Protect the Pride Plan ((hereinafter “PPP”) requires all of us to move forward together by practicing social distancing and other recommended daily habits to reduce our risk of exposure to the virus that causes COVID-19, and supporting faculty, staff and students in obtaining, and understanding the benefits of, a vaccination.
PPP also strongly relies on recommended city, state and federal public health strategies, including requiring vaccination, increased testing of people for the virus, social distancing, isolation, and keeping track of how someone infected might have infected other people via contact tracing. CCP is following the City of Philadelphia and Pennsylvania’s Department of Health guidelines. Additionally, CCP will work with local public health officials from the City of Philadelphia on local recommendations and health monitoring.
This plan is only part of the overall actions being taken by CCP to operate safely during the pandemic and focuses on building operations strategies to reduce potential infections, and provides guidance on social distancing, how access to our buildings is being controlled, and our enhanced cleaning and disinfection protocols.
SARS-CoV-2 Virus (COVID-19)
The novel coronavirus, known as SARS-CoV-2, is a virus that causes a respiratory illness known as COVID-19.
According to the Centers for Disease Control (CDC), person-to-person transmission of the virus primarily occurs during close (within 6 feet), contact with a person with COVID-19 from respiratory droplets produced when an infected person coughs, sneezes, or talks. These droplets, particularly when aerosolized, can be inhaled into the lungs, or deposited in the mouth, nose, or eyes of nearby people.
While the risk of surface transmission is very low, it is possible for people to become infected with SARS-CoV-2 by touching surfaces or objects contaminated with the virus, and then touching their mouths, noses, or eyes. Current evidence suggests that depending on the type of surface, in indoor environments, the risk of surface transmission after a person with COVID-19 has been in an indoor space is minor after 3 days (72 hours), regardless of when it was last cleaned. Hand hygiene has been found to be the most effective barrier to surface transmission.
II. RISK ASSESSMENT
Although Community College of Philadelphia is not regulated by the Occupational Safety and Health Administration (OSHA), according to OSHA, the risks from SARS-CoV-2 depend on how extensively the virus spreads between people; the severity of resulting illness; pre-existing medical conditions the infected person has; and the medical or other measures available to control the impact of the virus and the relative success of these measures.
According to the CDC, certain people, including older adults and those with underlying conditions such as heart or lung disease or diabetes, are at higher risk for developing more serious complications from COVID-19. Detailed information can be found through this link.
Classifying Risk of CCP Faculty, Staff and Students Exposure to SARS-CoV-2
According to OSHA guidelines, there is minimal risk of exposure for faculty, staff and students who are either remotely working or have no need for contact within 6 feet of people known to have, or suspected of having, COVID-19. Examples include:
- Remote faculty, staff, and students (i.e., those working from home during the pandemic).
- Office employees, faculty, or students who do not have frequent close contact (within 6 feet for greater than 15 minutes throughout the workday) with individual coworkers, students, or the public.
For institutional functions that may require close contact with people who may be infected, but are not known to have or suspected of having COVID-19 (i.e., Medium Exposure Risk), CCP will evaluate such positions on a case-by-case basis (i.e., nursing, performing arts, shop programs, etc.). Additional administrative, engineering, or personal protective equipment may be recommended in these scenarios.
There are currently no known situations where CCP faculty, staff, or students should be required to be in close contact with any persons known to have COVID-19 (i.e., High or Very High Exposure Risk). As part of the implementation of this COVID-19 PPP, ongoing risk assessments will be completed, and job duties evaluated to ensure the majority of faculty, staff, and students remain in the Lower Risk Category. Specifically, the majority of faculty teaching face to face classes, other than a few classes which may require closer or direct contact, will remain in the Lower Risk Category.
III. INFECTION PREVENTION STRATEGIES
Specific measures for protecting faculty, staff, and students from exposure to SARS-CoV-2, depend on the type of work being performed and exposure risk, including potential for interaction with people with suspected or confirmed COVID-19 and contamination of the work environment. CCP has adopted the following general infection prevention strategies based on available guidelines from the CDC and OSHA. Employees will receive specific guidance from their supervisor regarding how this general guidance will be applied within their specific department.
General Guidance to Help Prevent Exposure to COVID-19
CDC and OSHA have developed interim guidance to help prevent exposure to SARS-CoV-2. The general guidance below applies to all CCP faculty, staff, and students:
- Get fully vaccinated.
- Frequently wash your hands with soap and water for at least 20 seconds. When soap and running water are unavailable, use an alcohol-based hand rub with at least 60% alcohol. Always wash hands that are visibly soiled.
- Avoid touching your eyes, nose, or mouth with unwashed hands.
- Practice good respiratory etiquette, including covering coughs and sneezes with your inner elbow.
- Avoid close contact with people who are sick.
- Stay home if sick.
- Recognize personal risk factors. According to the CDC, certain people, including older adults and those with underlying conditions such as heart or lung disease or diabetes, are at higher risk for developing more serious complications from COVID-19.
All class participants (students, instructors, staff, teaching assistants) must wear masks while in the classroom and on site except only:
- When you are alone in your office or workspace
- If you are outdoors at least 6 feet away from others
- As necessary for staff to eat or drink during break times in designated break or eating areas, while at least 6 feet away from others.
- Students, teachers, and staff are not permitted to drink and/or eat in the classroom. Designated eating areas throughout the College will be clearly identified and labeled as such.
- Students, faculty, staff, contractors and visitors must mask whenever they are on campus or in campus buildings.
- If you do not have a mask, please visit public safety in MG-12 or at building entrances where you will be provided with one.
The following should be communicated to all:
- If you think it might not be a full 6 feet, you are too close.
- Find masks that comply with CDC mask guidelines. Keep enough around that you always have one handy.
- If using a cloth mask, wash your mask in the regular laundry or hand wash with soap and water each day that you use it.
Signs, markings, and building occupant communication will be posted throughout campus buildings as follows:
- Exterior doors will be marked to require people to enter buildings from one primary entrance.
- Hand washing signs will be installed throughout campus buildings.
- “6-foot Social Distancing” reminder signs will be installed on floor, wall, and bench surfaces throughout campus buildings.
- Distance markers will be installed at elevator lobbies. Additionally, signage for “One person per elevator” or “Two per elevator” will be installed until such time as guidelines permit greater usage.
- Traffic arrows will be installed in hallways, stairwells and in any additional areas to help control traffic flow. Some areas may be closed to traffic.
- Where feasible, sinks, toilets, and urinals may be marked off to allow for social distancing in bathrooms.
- “Wait Here to be Called” signs will be installed at all waiting areas, reception, and walk-up locations to assist with social distancing between students and staff.
- Signs will be placed outside near exterior furniture and gathering areas to promote social distancing.
Hand Sanitizer Stations
Alcohol-based hand sanitizer (containing at least 60% alcohol) is helpful in protecting against the spread of germs and viruses. However, handwashing with soap and water is still best. Hand sanitizer is effective when soap and water are not readily available. Carrying a travel size bottle of hand sanitizer makes it easy to disinfect your hands in these situations. Additionally, hand sanitizer dispensers will be mounted in various hallways and campus common areas.
Hand Washing Facilities
Handwashing is a significant mitigation strategy to protect yourself and minimize community spread of COVID-19. It is common sense, and it works. However, it must be done properly and with soap and water. CCP will ensure bathroom facilities are opened, operating, and properly stocked with supplies. Bathroom exhaust vents will run 24/7 to allow for continuous air flow in the bathrooms. Replacement of fixtures to be ‘no touch’ will be considered and planned as part of future renovations. Appropriate signage will also be considered for bathrooms.
Signs reinforcing handwashing with soap and water (or hand sanitizer with at least 60% alcohol) for 20 seconds will be posted.
Paper towels or hand dryers should be used to adequately dry hands after washing.
The American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) has developed proactive guidance to help address COVID-19 concerns with respect to the operation and maintenance of heating, ventilating, and air-conditioning (HVAC) systems.
CCP plans to follow the recommendations outlined in the ASHRAE “Core Recommendations for Reducing Airborne Infectious Aerosol Exposure” dated January 6, 2021 and “ASHRAE Position Document on Infectious Aerosols” dated April 14, 2020 to the extent applicable. For most campus buildings and areas, the HVAC system will operate under normal conditions. Where possible, additional ventilation and outdoor air will be increased. Filtration media has been increased to be a minimum of MERV-13 rating where possible. Additional ventilation may be considered for certain higher risk areas if identified. Temperature and humidity control will be maintained as normal.
Additionally, per City of Philadelphia recommendations, CCP will:
- Have each HVAC system checked to assure that it is working properly. If it can be adjusted, the system will be set to provide at least 6 air exchanges per hour or the highest rate possible.
- Maximize the amount of outside air circulated by the system as allowable with weather conditions and the existing systems.
- Install filters with minimum efficiency reporting values (MERV) of 13, or the highest compatible with the filter rack. While it is not necessary to use ultraviolet light irradiation systems, CCP will evaluate the potential use of these systems across campus.
- Ensure that the external air inlet duct is not blocked and that it is at least 15 feet from persons.
- Physical barriers will be installed in campus offices, dining halls or other common spaces where 6’ social distancing cannot be maintained.
- Tables/study desks in the library and computer labs will be evaluated to promote distancing and prevent spread of respiratory droplets. In situations in which distancing is not possible to maintain, physical barriers will be considered.
- Staff working near each other less than 6 feet social distancing and greater than 15 minutes will be evaluated for physical barriers.
- Barriers will be installed in areas where the public may approach employee workstations.
Reduction of Touch Points
It may be possible that a person can get COVID-19 by touching a surface or object that has the virus on it and then touching their own mouth, nose, or eyes. However, this is not thought to be the main way the virus spreads. COVID-19 can live for hours or days on a surface, depending on factors such as sunlight, humidity, and the type of surface. Although CCP will have an enhanced cleaning and disinfection program in place, CCP also will reduce ‘touch points’ throughout our buildings as much as possible. Interior classroom and office doors will be kept open as much as possible. No-touch trash cans will be available. The College will make efforts to reduce the number of flyers, brochures, magazines, pens, and other common materials by encouraging faculty and others to use electronic materials to the greatest extent practical. CCP staff will continuously review our building operations to determine how touch points can be reduced.
In accordance with the City of Philadelphia’s Emergency Regulation Mandating Vaccines in Higher Education, effective October 15, 2021, all faculty, staff, students, and contractors coming to campus must be fully vaccinated against COVID-19, unless they have a valid medical or religious exemption. Those with a valid exemption will be required to submit to COVID-19 testing twice per week on campus. All individuals over the age of twelve and up are now eligible to receive the COVID-19 vaccine in Philadelphia. In addition to the mitigation measures recommended by public health authorities, vaccination of the College community will greatly assist CCP to resume as many in-person activities as possible. When an individual gets vaccinated, not only are they protecting themselves, but they are protecting their fellow members of the College community. Through October 14, 2021, full-time classified and confidential employees, full-time calendar year faculty, and full-time administrators who submit a copy of their vaccination card to Human Resources showing they have been fully vaccinated will be credited with 7.5 hours of personal time. Students will also be eligible for certain incentives which will be communicated separately. Faculty, staff and students may submit their vaccination cards and vaccine information via the MyCCP Portal. CCP will continue to provide vaccination resources to the College community, including holding vaccination clinics both off-site and on site at CCP. Visit www.vaccines.gov to find a vaccination sight near you.
IV. SOCIAL DISTANCING AND CROWD REDUCTION
Social distancing, also called “physical distancing,” means keeping space between yourself and other people. According to the CDC, keeping space between you and others is one of the best mitigation methods we have to avoid being exposed to this virus and slowing its spread on our campuses.
Limit close contact with others outside your household in indoor and outdoor spaces. Since people can spread the virus before they know they are infected, it is important to stay away from others when possible, even if you—or they—have no symptoms. Social distancing is especially important for people who are at higher risk for severe illness from COVID-19.
It is the responsibility of all employees to assist with ensuring social distancing guidelines are followed by faculty, staff, and students. In addition, CCP will evaluate the following:
- Restructure work and classroom environments to ensure that people remain at least 6 feet apart.
- Classroom capacity will meet the following criteria per City of Philadelphia recommendations:
- At least 6 feet of distance between students/instructors; AND one of the following:
- 20 persons (students and staff)/1,000 square feet; or
- <25% of maximum capacity of classrooms; or
- A maximum of 25 students per class.
- CCP will stagger class times or continue with virtual lectures, especially for large classes for which distancing would be difficult.
- Hallways will be designated as one-way or, if two-way, will have signs encouraging travel on one side of the hallway
Reducing crowds will be maintained by the following:
- CCP will discourage and make efforts to prevent gatherings of any size, whether on campus or off-campus, and communicate clearly to students that they should avoid such gatherings. In situations where gathering of persons cannot be avoided, CCP will enforce strict mask wearing and distancing. In the event indoor gatherings take place, they will be limited to 15% of maximum occupancy, or in accordance with current City guidelines. Masks and social distancing must be maintained, and food or beverage will be discouraged.
- Outdoor gatherings will also require masking and social distancing and will be in accordance with current City guidelines.
- CCP will limit gathering spaces such as game rooms and student lounges. Social distancing and masking will be required in those spaces that remain open.
- Dining halls will have restricted occupancy so that diners are at least 6 feet apart and will offer “to go” meal options. Buffet or self-serve options will be prohibited.
- Students who are in between classes will be encouraged to wait outside or in designated areas such as the Library Learning Commons.
- Work/Learn Remote Policies
CCP has developed a framework for the continued safe operations of the College.. This includes remote learning courses, hybrid format courses, and in-classroom instruction. Details on remote learning and academic scheduling will be provided through the Division of Academic and Student Success.
In general, CCP will consider the prioritization of in-person instruction for courses with academic outcomes that cannot be measured or achieved virtually, such as performance, laboratory, and clinical experiences. We will implement a hybrid mode of instruction for the foreseeable future. Remote options will be planned for and available in the event that a rebound in local infections necessitates continued physical distancing and to support vulnerable students and staff, students in quarantine or isolation, and students and staff who cannot physically return to campus.
Employees will generally return to work on campus in staggered shifts to reduce traffic. Each Division will develop its own return-to-work schedule based on the guidelines herein, and such schedules will be communicated to employees via their supervisors in advance of their return to work.
A remote work policy and sick time policies have been provided through the College's Human Resources website, as well as the College’s Coronavirus webpage. See also, Paid Sick Leave Under the Expanded Family and Medical Leave Under Families First Coronavirus Response Act.
As noted above, employees who are sick should stay home. To reiterate, if any faculty, staff or students feels sick (COVID-19 or other illness), they should stay home. The College will continue to provide a COVID-19 sick bank of up to 10 days for any employee who tests positive for COVID-19 and cannot work because they are ill from COVID-19 or are required to isolate based on being positive with COVID-19. Employees must provide the College’s Human Resources Department with appropriate medical documentation and complete required College forms to utilize these days. The College will also continue to provide a COVID-19 sick bank for employees who are working on campus and have to quarantine because of an exposure to COVID-19 to the extent that such individuals cannot work from home during such quarantine. Sick days for quarantine periods will be in accordance with the quarantine period recommended by the CDC and/or PDPH but not to exceed 10 working days.
- Staggered arrival schedules.
To avoid large gatherings of faculty, staff, or students entering a building at the same time, consideration will be given to staggered start times for operations and classes. As appropriate, each department will determine schedules for their staff.
- Furniture Marking/Control
To help with social distancing, select furniture in common areas will be moved and closed off for use. Where possible, interior and exterior chairs and tables will be moved apart to ensure a minimum of 6’ separation. Where possible, interior and exterior chairs and tables used by instructors will be moved apart to ensure a minimum of 10’ separation between the students and instructors. Immovable furniture (i.e., benches) will be labeled with a sign, poster, or decal to remind users to maintain 6’ separation. Classroom and auditorium chairs/desks will be marked with a decal to indicate which ones are authorized for use. In situations where classroom chairs are not being physically removed from classrooms, instructors are to assist with enforcement of proper seating and social distancing during instruction.
- Floor Markings
Decals will be placed on floors throughout campus buildings to indicate traffic flow, maintain 6’ separation, ‘wait here’ lines, and separation zones.
- Classroom Capacities
To maintain the CDC recommended 6’ social distancing, the capacity of classrooms, auditoriums, conference rooms and other large gathering rooms will be reduced. CCP will review each room and determine maximum room capacity based on 6’ social distancing. New room capacities will be recorded to assist with scheduling of these spaces. Additionally, as previously mentioned, seats will be removed or will be marked for use and instructors will inform student of proper social distancing.
Meetings must comply with applicable room occupancy guidelines and social distancing requirements. The College encourages virtual meetings whenever possible. Vice Presidents should survey their employee offices and workspaces to determine any needs for virtual meeting technology (i.e., webcams, headsets, speakers, etc.) and submit a request through the Information Technology Department.
V. ACCESS CONTROL AND HEALTH MONITORING
To assist with access control into our campus buildings we are implementing the following protocols:
- Primary Entrance Identification
Each building will be assigned a primary entrance location except Bonnell which will have two entrances (one on the 16th Street side and the Main Entrance on 17th Street). Signs will be posted throughout the exterior of the building to indicate that only the one primary entrance is to be used. Other entrances will be locked to the extent feasible.
- COVID-19 Testing
Beginning September 1, 2021, faculty, staff or students who have not submitted proof that they are fully vaccinated against COVID-19 will be required to undergo COVID-19 testing twice per week in order to access campus buildings.
- Health and Temperate Screening/ Isolation
For the Fall session, CCP will continue conducting daily in-person health checks (e.g., symptom and/or temperature screening) of employees and students before they enter campus buildings. To maintain social distance as best as possible, screening will occur at the entrance to the College. The screening will only include questions recommended public health authorities and a no-touch forehead temperature check. Results of the screening will be considered confidential and maintained by Human Resources. For the Fall 2021 semester, staff and students are encouraged to complete the screening using the MyCCP app or on the MyCCP portal. Screening process will include the following:
- CCP will require all students, faculty and staff screen themselves for symptoms before entering the campus. Anyone with a cough, shortness of breath, fever, chills, sore throat, muscle pain, or new loss of taste or smell, should get tested for COVID-19 and be immediately isolated away from others.
If a student, faculty or staff member has been in close contact with someone with COVID-19, and they are not fully vaccinated, they should quarantine for 10 days and not go to work/class.
- Visitor Protocol
To assist with contact tracing and minimize people entering our campus buildings, non-essential visitors will be limited as much as possible. Visitors entering the building will be asked to sign in and record what parts of the building they will be accessing. Visitors will also be subject to health screening protocols. Visitor requests for access for restroom use only will be limited by public safety staff.
- Vendor Management
Any vendors providing services on campus will be asked to provide a COVID-19 Reopening plan as it pertains to their operations (i.e., food vendors, contractors, etc.) Activities by vendors must follow current CDC, PDPH, PADOH, and CCP recommendations for in person operations. Vendors will be required to comply with the City of Philadelphia’s COVID-19 Vaccine Mandate for Higher Education.
Deliveries (i.e., FedEx, UPS) will be limited to designated drop off points.
- Health Monitoring
It is our goal to monitor the overall health conditions of our campus communities throughout this pandemic. As such, we are asking all faculty, staff, and students to self-report to Human Resources any suspected or positive COVID-19 illnesses via the COVID Hotline at (215) 751-8035 (press “Option 1” for employees or press “Option 2” for students), or via email to COVIDresponse@ccp.edu. The email should include the employee or student’s J-number and telephone number.
Additionally, faculty who receive reports of students with suspected or confirmed COVID-19 must report any such cases to their respective Dean who will follow the protocol available on the College’s COVID webpage.
CCP will track and record possible COVID-19 transmission on campus. If transmission is observed, we will contact the PDPH and follow current public health recommendations. The COVID-19 Reporting Guide for Faculty and Staff for Students With COVID-19 can be found on the College’s COVID webpage and will be updated from time to time with the latest contact procedures.
VI. CLEANING AND DISINFECTION PROTOCOLS
When people touch a surface or object contaminated with SARS-CoV-2, the virus that causes COVID-19, and then touch their own eyes, noses, or mouths, they may expose themselves to the virus.
- Frequently clean bathrooms and other commonly used areas with disinfectants. Facilities staff will maintain a log which identifies specific times when bathrooms have been cleaned. See CDC guidance for details.
- Ensure that high-touch surfaces are regularly cleaned (e.g., doorknobs; handrails; light switches, elevator buttons; desks; tables; chairs; counters/surfaces in cafeterias, meeting rooms and offices).
- Limit use of shared objects (e.g., lab and computer equipment or shared pens) or clean between use.
CCP will operate during the COVID-19 pandemic only as allowed by law and will continue routine cleaning and other housekeeping practices throughout our buildings that remain open. The CDC provides instructions for environmental cleaning and disinfection. These instructions have been summarized in our protocols described below.
- Standard Cleaning Protocols
CCP will continue to follow pre-existing cleaning protocols throughout occupied campus buildings. These standard protocols are documented under separate cover and include standard procedures for trash removal, dusting, surface cleaning, mopping, and vacuuming. An increase in frequency of cleaning will be considered as needed.
- Disinfection Protocols
During this pandemic, CCP will follow disinfection protocols in addition to the existing standard cleaning protocols. The disinfection protocols are documented under separate cover and will focus primarily on the disinfection of high touch surfaces throughout our occupied buildings. Additionally, disposable towels for faculty and staff to clean their work surfaces will be available upon request from facilities for faculty and staff who wish to have extra cleaning supplies available for their use. Faculty or staff in need of additional cleaning or disinfecting supplies may contact facilities at (215) 751-8190.
- Deep/Reactive Cleaning and Disinfection Protocols
If a person is identified as suspected or known to have COVID-19 in one of our campus buildings, additional deep or reactive cleaning may be warranted. It is unknown how long the air inside a room occupied by someone with confirmed COVID-19 remains potentially infectious. As such, CCP will consider factors such as the size of the room and the ventilation system when deciding how long to close off rooms or areas used by ill persons before beginning disinfection. CCP’s reactive cleaning protocol is provided under separate cover.
- Worker Training
For those conducting enhanced cleaning and disinfection activities CCP will train employees about the sources of exposure to the virus, the hazards associated with that exposure, and appropriate workplace protocols in place to prevent or reduce the likelihood of exposure. Training will include information about proper cleaning techniques, use of EPA approved disinfectants, and proper personal protective equipment.
- Quality Control / Quality Assurance Program
To document the effectiveness of our standard and enhanced cleaning protocols, CCP will utilize a third party Certified Industrial Hygienist to periodically inspect and test our buildings. Results of the inspections will be used to modify or enhance our procedures, as necessary.
VII. CONFIRMED OR SUSPECTED POSITIVE COVID-19 REOPENING
As this pandemic continues, it is possible that a person may be infected with COVID-19 and come to our campus buildings. If a person is identified as suspected or known to have COVID-19, the follow protocols will be implemented:
- Contact Tracing
Contact tracing is the process of the identification of faculty, staff or students who may have come into close contact with an infected person for a prolonged period of time (within 6’ for 15 minutes or more over a 24-hour period). If the College is notified that a suspected or positive COVID-19 person was on our campus, the College will attempt to determine where that person visited and with whom they may have been in close contact. Screening records, visitor logs, and class rosters will continue to be maintained. CCP’s full contact tracing program is available on its website. The College will enlist additional contact tracing support for the fall.
Faculty, staff, or students that have been identified as being a close contact of a confirmed case and who are not fully vaccinated must quarantine in accordance with the College’s contact tracing protocol. Fully vaccinated close contacts will be required to take a COVID-19 test on Day 3-5 after exposure. A close contact of a suspected case may also be required to quarantine until CCP determines if their contact was with a confirmed case. Staff must contact Human Resources before returning to campus. Students must contact the Dean of Students before returning to campus.
- Area Shut Down Measures
In most cases, we do not anticipate the need to shut down an entire building following the identification of a person with COVID-19. If it has been less than 7 days since the sick employee has been in the building, we will close off any areas used for prolonged periods of time (i.e., greater than 15 minutes) by the infected person (such as a classroom). The area will be closed for approximately 24 hours (if possible) prior to conducting deep/reactive cleaning activities.
Additionally, if a sick person vomits or expels bodily fluids in an area, the room will be immediately evacuated, and these cleaning measures will be implemented. If in an open/common area, the area will be immediately cordoned off in all directions at a minimum of 12’. Custodial Services (either CCP staff or the College’s vendors cleaning staff) with appropriate Blood Borne Pathogen training will conduct proper cleanup activities.
- HVAC Operations
In the area that is identified to be shut down, the HVAC system will be turned on to operate 24/7. Outdoor dampers will be opened to allow 100% outside air (if possible). Exterior windows, if present, will be opened to allow for additional ventilation.
- Deep/Reactive Cleaning
Following a 24-hour period, the impacted area will be cleaned and disinfected following the deep/reactive cleaning protocols identified above.
- PDPH Notification
In addition to the above strategy to mitigate and contain the spread of the virus on campus, CCP will notify the PDPH if COVID-19 transmission is identified on our campuses.
VIII. Communications Plan
CCP created an internal communication plan for reaching employees through combinations of emails, internet postings, flyers/posters, leader talking points, FAQs and website resources. The plan identifies simple, key messages, a reliable process and the vehicles for providing continual updates and collecting feedback from employees. Additionally, CCP will create an external communication plan for reaching students, parents, media, shareholders, suppliers, and the local community. Purpose of Communications will continue to include the following:
- Educate students, faculty and staff about the benefits and need for vaccination.
- Educate students, faculty and staff about symptoms and prevention of COVID-19.
- Educate faculty and staff on how to enforce the requirements outlined in this plan.
- Ask people who are sick or have had close contact with someone with COVID-19 within the past 10 days to stay at home and not enter any campus buildings, common rooms or dining halls. They must follow CCP’s quarantine guidelines
- Persons who have been fully vaccinated do not need to quarantine when exposed to someone with COVID-19 if they have remained asymptomatic since the current COVID-19 exposure, however they will be required to take a COVID-19 test on Day 3-5 after exposure.
- Vaccination is not 100% effective.
- Anyone who develops COVID-19 symptoms should get tested.
- Anyone who is positive for COVID-19 must isolate according to CDC guidelines.
- After vaccination you must still wear a mask, keep your distance, and avoid crowds
- Post prominent signs at entrances to campus buildings, common rooms, and dining halls:
- Mandating physical distancing of at least 6 feet.
- Mandating that all students, faculty and staff wear masks.
- Identify a college/university representative who can serve as a liaison with a designated contact person at the local health department.
IX. OFFICE AND DEPARTMENT SPECIFIC GUIDANCE
Additional guidance related to individual office areas and departments have been developed. In general:
- Office areas will require employees to work 6 feet apart or with physical partitions between them.
- Office areas will be cleaned each evening.
- Shared computers, mice, and other shared equipment will be cleaned and sanitized after each use. “Clean” and “not clean” signs will mark whether equipment has been cleaned.
- Chairs in conference rooms will be spaced six feet apart. Extra chairs will be removed or labeled to not be used.
- Cubicle walls may be extended and/or barriers installed around desk areas as necessary.
- Cubicles may be rearranged or every other cubicle will be marked off not to be used where necessary.
- Barriers may be installed and/or chairs will be removed in waiting or reception areas where necessary.
- Break and kitchen areas will have limited occupancy.
- Meetings with visitors may be limited in duration and/or quantity.
- Faculty will need to develop a schedule for shared office spaces to ensure single use at all times.
- Faculty must perform class preparation activities and office hours remotely as much as possible.
- Departments may identify employees who will assist with maintaining and monitoring social distancing and other COVID protocols, including insuring hand sanitizing stations are full.
Specific guidance following these general guidelines will be implemented in accordance with each department or office’s particular needs.
This COVID-19 Reopening Plan was developed following current federal, state and local guidelines and recommendations. Since we are currently in a pandemic and dealing with a novel virus these recommendations may change without notice.
CDC - Interim Guidance for Administrators of US Institutions of Higher Education
CDC – Considerations for Institutions of Higher Education
OSHA – Guidance on Preparing Workplaces for COVID-19
EPA – Guidance for Cleaning and Disinfecting Public Spaces, Workplaces, Businesses, Schools and Homes
White House Guidelines—Opening Up America Again
Preliminary Guidance – Resuming In-Person Instruction at Postsecondary Education Institutions and Adult Education Programs
PADOH - Pennsylvania Department of Health Resource Page
The Process to Reopen Pennsylvania, Governor Tom Wolf
Philadelphia Board of Health, Department of Public Health, March 4, 2021 https://www.phila.gov/programs/coronavirus-disease-2019-covid-19/guidance-documents/college-and-university-guidance/
AIHA - American Industrial Hygiene Association
APPA – COVID-19 Resources and Guidelines
AACC – American Association of Community Colleges
ACHA - American College Health Association
ASHRAE – American Society of Heating, Refrigerating and Air Conditioning Engineers
STATEMENT OF PREPARATION
This plan was prepared by Alan Lloyd and Nancy Wilson, Certified Industrial Hygienists with Pennoni Associates, Inc. in collaboration with CCP staff. Any questions regarding this plan, may be addressed to the COVID Safety Team at email@example.com.