Mandatory COVID-19 Vaccination and Testing Policy
Memorandum #318: Community College of Philadelphia Mandatory COVID-19 Vaccination and Testing Policy
Effective September 15, 2021
Updated May 12, 2022
To address the developing COVID-19 pandemic in Philadelphia, and to comply with the City of Philadelphia's August 13, 2021 Vaccination Mandate for Institutions of Higher Education, Community College of Philadelphia ("College") is adopting this policy to safeguard the health of our students, employees, volunteers, contractors, vendors, and visitors; and the community at large from COVID-19. This policy will comply with all applicable laws and is based on guidance from the Philadelphia Department of Public Health ("PDPH"), the Centers for Disease Control and Prevention ("CDC"), and other public health agencies, as applicable.
Mandatory Vaccination for Employees, Students, Volunteers, Vendors and Contractors
Employees, Students and Volunteers
- All employees, students, and volunteers coming to campus must (a) have completed their primary COVID-19 vaccination series, or (b) obtain an approved exemption from the College and submit to regular COVID testing (every three days) as an accommodation. The process for seeking a COVID vaccine exemption is explained below.
- Employees, students, and volunteers who are not in compliance with this Policy will not be permitted on campus.
Vendors and Contractors – Primary Vaccination Series Requirement
- All contractors and vendors and their employees coming to campus will be required to have completed a primary vaccination series or have a valid exemption and submit to regular COVID testing (every three days) in order to access campus. Contractors and vendors are expected to enforce the City’s vaccination mandate for their own employees, including determining whether their employee qualifies for an exemption, ensuring their employee’s vaccination status, maintaining the vaccination records of their employees, arranging testing for exempt employees, and ensuring that any exempt employees comply with requirements for exempt individuals. Contractors who are not in compliance with this Policy will not be permitted on campus.
- Visitors to the College will continue to be required to provide proof that they are fully vaccinated or a current negative COVID test in order to access campus.
Application of Mandate to Students
Only students who have submitted proof that they have completed their primary vaccination series or have a valid exemption will be permitted to register for in-person or hybrid courses.
Application of Mandate to Employees
Employees who do not comply with this Policy will be subject to discipline up to and including unpaid furlough, ineligibility for assignments, non-renewal, and/or termination of employment.
Adjunct faculty (both credit and non-credit) will not be eligible for face-to-face or hybrid courses or assignments until they submit proof that they have completed their primary vaccination series or received an approved exemption. All adjunct faculty who wish to receive face-to-face or hybrid assignments for Fall 2022 must submit proof of their primary vaccination series or an approved exemption by July 1, 2022 or they will lose their seniority rights to receive such assignments. All adjunct faculty who wish to receive face-to-face or hybrid assignments for Spring 2023 must submit proof of their primary vaccination series or an approved exemption by October 15, 2022 or they will lose their seniority rights to receive such assignments. Adjunct faculty in Workforce and Economic Innovation (WEI) must have submitted proof of their primary vaccination series or approved exemptions by the applicable deadlines for WEI assignments, or they will lose seniority rights for those classes/assignments as well.
All new employees will be required to submit proof of their primary vaccination series as a condition of employment by their hire date absent a valid exemption.
Submission of Proof of Vaccination
To establish that they have completed their primary vaccination series, students and employees must complete the COVID Vaccine Card Information/Upload Form on the secure MyCCP portal, available here: https://path.ccp.edu/p/vaccinationupload/, and upload a copy of their vaccination card. Individuals may also voluntarily upload their booster information to this link. The College will treat all such information as confidential.
Completed Primary Vaccination Series
An individual is considered to have completed the primary vaccination series two weeks after receiving the second dose of a two-dose vaccine or two weeks after receiving one dose of a single-dose vaccine.
Scheduling Vaccine or Testing Appointments
Should classified and confidential employees need to schedule vaccination appointments during their work hours, the College will pay them for time spent receiving the vaccination. Confidential, classified, and calendar-year faculty who need to take a COVID-19 test in order to access the campus should schedule their test at the beginning of their work day, and are not expected to arrive early to take their test. Faculty teaching in-person courses should schedule their COVID-19 test prior to the beginning of any in-person class.
Applying for an Exemption
Employees or students in need of an exemption from this policy due to a medical reason, or because of a sincerely held religious belief, must submit a completed COVID-19 Vaccine Exemption form to email@example.com (for students) or to firstname.lastname@example.org (for employees) to see if they qualify for an exemption. Students must apply for an exemption at least two weeks prior to the date they need to access campus and/or register for courses. Employees must apply for an exemption before being eligible for employment or new assignments from the College. Employees and students approved for an exemption will be required to continue regular COVID testing (every three days) or otherwise comply with any applicable requirements for exempt individuals or other safety protocols which the College may deem appropriate, as they may be amended from time to time.