Mandatory COVID-19 Vaccination and Testing Policy
Memorandum #318: Community College of Philadelphia Mandatory COVID-19 Vaccination and Testing Policy
Effective September 15, 2021
Updated October 7, 2021
To address the developing COVID-19 pandemic in Philadelphia, and to comply with the City of Philadelphia’s August 13, 2021 Vaccination Mandate for Institutions of Higher Education, Community College of Philadelphia (“College”) is adopting this policy to safeguard the health of our students, employees, volunteers, contractors, vendors and visitors; and the community at large from COVID-19. This policy will comply with all applicable laws and is based on guidance from the Philadelphia Department of Public Health (“PDPH”), the Centers for Disease Control and Prevention (“CDC”), and other public health agencies, as applicable.
COVID-19 Testing Beginning September 1, 2021
Effective September 1, 2021, the College will require all students, employees, contractors, vendors, volunteers and visitors who come to campus to either (a) provide proof that they have been fully vaccinated; or (b) be subject to regular COVID-19 testing. Employees, students, volunteers and visitors will be subject to rapid COVID-19 testing every seventy-two (72) hours at the College’s testing site, at the College’s expense. Vendors or contractors who are not fully vaccinated must arrange for their own testing, and submit proof of a negative COVID-19 test administered within the last seventy-two (72) hours.
Mandatory Vaccination for Employees, Students, Volunteers, Vendors and Contractors as of October 15, 2021
The City of Philadelphia’s vaccination mandate for institutions of higher education has been updated to require all individuals to have their first shot of an approved COVID-19 vaccine by October 15, 2021, and their second shot (if Pfizer or Moderna) by November 15, 2021. Individuals will be subject to testing until they are fully vaccinated (two weeks after final shot). Specifically:
- Employees, Students and Volunteers
- Effective October 15, 2021, employees, students and volunteers coming to campus must (a) be fully vaccinated, or (b) have submitted proof of their first shot of a COVID-19 vaccine and submit to regular testing until they are fully vaccinated, or (c) obtain an approved exemption from the College and submit to regular COVID testing as an accommodation. The process for seeking a COVID vaccine exemption is explained below. In accordance with the City’s vaccination mandate, employees, students and volunteers who have not submitted proof of their first shot of an approved COVID-19 vaccine by October 15, 2021, or have an approved exemption will not be permitted on campus. Employees, students, and volunteers who have not submitted proof of their second shot (for Pfizer and Moderna) by November 15, 2021, or have an exemption will not be permitted on campus after November 15, 2021.
- Vendors and Contractors
- Effective October 15, 2021, all contractors and vendors and their employees coming to campus will be required to have their first vaccine shot or have a valid exemption and submit to regular COVID testing in order to access campus. Second shots, for those with Moderna and Pfizer vaccines, must be completed by November 15, 2021, and contractors and vendors must ensure testing continues until all of their employees are fully vaccinated. Contractors and vendors are expected to enforce the City’s vaccination mandate for their own employees, including determining whether their employee qualifies for an exemption, ensuring their employee’s vaccination status, maintaining the vaccination records of their employees, arranging testing for exempt employees, and ensuring that any exempt employees comply with testing requirements. Contractors who are not in compliance with this policy will not be permitted on campus.
- Visitors to the College will continue to be required to provide proof that they are fully vaccinated or submit to a COVID test at the College’s testing site in order to access campus.
Application of October 15 Vaccine Mandate to Students
Students who have not submitted proof of their first shot of an approved COVID-19 vaccine by October 15 and do not otherwise have an exemption for Fall 2021 will not be permitted on campus and will be expected to drop their in-person or hybrid courses, and required to take virtual classes and engage in virtual-only services with the College. Students who do not have their second shot (for Moderna and Pfizer) by November 15, 2021, or an approved exemption will not be permitted on campus. Testing will continue until an individual is fully vaccinated. For Spring 2022, only students who have submitted proof that they are fully vaccinated or have a valid exemption will be permitted to register for in-person or hybrid courses.
Application of October 15 Vaccine Mandate to All Employees
All Employees who do not submit proof of their first vaccine shot by October 15, 2021, without an approved exemption by October 15, 2021, will be subject to discipline up to and including unpaid furlough, ineligibility for assignments, non-renewal, and/or termination of employment as specified below. More specifically:
- All full-time employees, part-time classified and confidential staff, and part-time non-union workers, whether they are currently working in person, hybrid or online, must have their first shot of an approved vaccine by October 15, 2021, unless they qualify for an exemption. These employees must also have their second shot of Moderna or Pfizer by November 15, 2021. Any of these employees who do not comply with these deadlines will be placed on unpaid furlough with benefits from through November 30, 2021. If these employees become fully vaccinated before November 30, 2021, they will be permitted to return to their position.
- Any administrator, classified or confidential employee who remains unvaccinated without an exemption as of November 30, 2021 will be terminated from the College.
- Any full-time faculty member who remains unvaccinated without an exemption as of November 30, 2021 will be placed on unpaid furlough without benefits until they are up for non-renewal under the terms of the full-time faculty collective bargaining agreement, at which time they will be non-renewed.
- Adjunct faculty (both credit and noncredit) who are teaching or working face-to-face who do not have their first shot of an approved vaccine or an approved exemption by October 15, 2021, will be removed from their Fall 2021 assignments and placed on unpaid leave with benefits (if eligible) through November 30, 2021. Adjunct faculty (both credit and noncredit) who are teaching fully online may complete their assignments for the Fall 2021 semester only, but they will not be eligible for future assignments or work with the College until they submit proof that they are fully vaccinated or receive an approved exemption. All adjunct faculty who wish to receive assignments for Spring 2022 must have proof of full vaccination or an approved exemption by October 15, 2021, or they will lose seniority rights for Spring 2022. If, after the October 15, 2021 deadline, an adjunct faculty member submits proof that they are fully vaccinated or receives an approved exemption, they will become eligible for Spring 2022 assignments to the extent assignments remain available, without seniority rights. Adjunct faculty in Workforce and Economic Innovation (WEI) must have submitted proof of fully vaccinated status or approved exemptions by the applicable deadlines for WEI assignments, or they will lose seniority rights for those classes/assignments as well. Any adjunct faculty member who remains unvaccinated without an approved exemption will not be eligible for any additional assignments at the College until such time that they become fully vaccinated or receive an approved exemption.
- All new employees will be required to have received their final vaccination shot as a condition of employment by November 15, 2021 or by their hire date, whichever is later, absent a valid exemption.
Submission of Proof of Vaccination
To establish that they are fully vaccinated, students and employees must complete the COVID Vaccine Card Information/Upload Form on the secure MyCCP portal, available here: https://path.ccp.edu/p/vaccinationupload/, and upload a copy of their vaccination card. The College will treat all such information as confidential.
An individual is considered fully vaccinated two weeks after receiving the second dose of a two-dose vaccine or two weeks after receiving one dose of a single-dose vaccine.
Scheduling Vaccine or Testing Appointments
Should classified and confidential employees need to schedule vaccination appointments during their work hours, the College will pay them for time spent receiving the vaccination. Confidential, classified, and calendar-year faculty who need to take a COVID-19 test in order to access the campus should schedule their test at the beginning of their work day, and are not expected to arrive early to take their test. Faculty teaching in-person courses should schedule their COVID-19 test prior to the beginning of any in-person class.
Applying for an Exemption
Employees or students in need of an exemption from this policy due to a medical reason, or because of a sincerely held religious belief must submit a completed COVID-19 Vaccine Exemption form to firstname.lastname@example.org (for students) or to email@example.com (for employees) to see if they qualify for an exemption as soon as possible prior to the October 15 deadline for vaccination. Employees and students approved for an exemption will be required to continue regular COVID testing every three (3) days in order to gain entry to the College. Employees and students with an exemption will also be asked to double mask while on campus.